School Timetable

2 weeks ago

Singapore AUSTRALIAN INTERNATIONAL SCHOOL PTE. LTD. Full time
**Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.
An exciting opportunity for a
School Timetable & Space Manager has opened in AIS. If you are someone who is driven in making a positive difference and with passion for growth and development, this role is meant for you

Responsibilities:

  • Create and maintain the school timetable for Early Yeas, Elementary and Senior schools, including class schedules, teacher schedules, and room allocation.
  • Make adjustments to the timetable as necessary to accommodate changes in student enrolment, staffing, or other factors.
  • Monitor the effectiveness of the timetable and make changes as needed to improve efficiency and effectiveness.
  • Communicate regularly with teachers and staff regarding scheduling issues and changes.
  • Work with subschool leadership teams to assist in resolving scheduling conflicts and other related issues.
  • Ensure that all relevant information regarding the timetable is communicated to staff, students, and parents in a timely and effective manner.
  • Manage the use of school facilities, including classrooms, laboratories, and other areas, to ensure that they are being used effectively and efficiently.
  • Collaborate with the admissions office to determine the available capacity for each class/year level.
  • Maintain a close working relationship with admission staff thought the year to ensure that enrolment data is accurate and uptodate, and that the timetable can be adjusted as necessary to accommodate changes in enrolment.
  • Communicate regularly with admissions staff to ensure that they are aware of any scheduling changes that may affect new students or their families.
  • Manage shared spaces across the campus, including classrooms, laboratories, sports facilities and other areas.
  • Work closely with faculty and staff to determine the scheduling needs for each space, ensure that all spaces are used effectively and efficiently.
  • With subschool leadership teams review the systems and platforms that are used for timetable creation and sharing to ensure they meet the needs of the school.
  • Working with the master planning committee to continuously evaluate the School's capacity needs and explore ways to increase capacity by optimising the use of existing spaces and identifying opportunities for expansion or renovation.
  • Collaborate with the leadership teams of BCS and SAIS, to coordinate shard facility use and ensure efficient utilisation of resources in the ELV.

Qualifications:

  • Bachelor's degree in education, administration, or a related field is preferred.
  • Previous experience in timetabling or scheduling for a large organisation.
  • Strong organisational and problem solving skills
  • Excellent communication and interpersonal skills.
  • Ability to work effectively in a team environment.
  • Proficient in the use of a scheduling and timetabling software.
  • Attention to detail and accuracy.

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