Assistant Facility
2 weeks ago
As a member of the Inchcape team, you will play a key part in the success of our hugely diverse global business.
We are a team of over 14,500 colleagues across more than 40 countries make up the global Inchcape team.We are always searching for talented and passionate people, with a can-do attitude, to join us and help power Inchcape's growth.
Our business focuses on four key strategic objectives with our vision to be the '
World's most trusted automotive distributor and retailer'.
Responsibilities:
- Support the facility manager in all sourcing activities across Inchcape properties
- Manage projects to ensure that schedule and deliverables are on schedule
- Liaise and collaborate closely with stakeholders across Inchcape properties to understand their requirements and provide timely updates on their enquiries or projects
- Provide prompt and professional helpdesk services on resolving feedback and request from stakeholders
- Prepare proposal plan on different project works required and review work operations matters on a periodic basis
- Manage and track leasing and contract agreements across all Inchcape properties
- Manage pantry items, card access and internal mailing services
- Prepare work order (Coupa) in a timely and accurate manner.
- Track regulatory submissions and ensure that it is compliant with the regulatory's requirements
- Draft Request for Quotation (RFQ) and source for comparative quotations for varied services
- Assist and manage Cintella System under Environmental Health and Safety (EHS)
- To support any adhoc initiatives assigned
Job requirements
- Degree in Facilities Management / Building Services or related qualification
- At least 4 years relevant work experiences in facilities management, preferably in automotive or commercial property industry
- Possess good proficiency in MS Office Tools (e.g. Powerpoint, Excel and Word)
- Possess excellent project management skills, communication skills, stakeholders management skills and problemsolving skills
- Possess positive energy level, resourceful, growth mindset and resilience
- Able to work in a fast paced, dynamic and challenging environment
- Comfortable with traveling to different work sites
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
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