Facilities Assistant

2 weeks ago


Singapore SODEXO SINGAPORE PTE. LTD. Full time
Roles & Responsibilities

  • Assisting the Facilities Coordinator (FC) in overseeing day-to-day operations in Facilities Management.
  • Providing administrative and site facilities support.
  • Handling all internal and external correspondence through the reception area.
  • Assigning work orders to cleaners or handymen.
  • Coordinating with the team to ensure timely completion of service requests.
  • Checking and maintaining accuracy of paperwork from vendors.
  • Establishing an organized filing system for tracking work updates and licenses.
  • Assisting in managing cleaning staff and receptionists.
  • Coordinating with vendors for service schedules.
  • Managing daily mail, parcel, and pantry services to meet SLA standards.
  • Providing additional support during manpower shortage.
  • Handling OT submissions.
  • Reporting building defects to the Landlord when necessary.
  • Conducting safety walks and inspections with the FC.
  • Preparing reports and documents in various formats.
  • Escalating critical issues to the FC.
  • Maintaining up-to-date site records.
  • Creating purchase requisitions as needed.
  • Performing any other ad-hoc duties as required.

Skills:
  • Third Party Vendor Management
  • Microsoft Office
  • Microsoft Excel
  • Workplace Safety
  • Inventory Management
  • Recruiting
  • Landlord Relations
  • Electrical Work
  • Maximo Software
  • PowerPoint Presentations
  • Physical Fitness
  • Facility Maintenance
  • File Organization
  • Customer Satisfaction Management
  • Customer Service Excellence
  • Real Estate Knowledge
  • Contract Management
  • Effective Facilities Management


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