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Property Officer

4 months ago

Singapore CBRE Full time
Posted- 19-Jul-2023- Role type- Full-time- Areas of Interest- Building Management, Property Management- Location(s)- Singapore - Singapore- Property Officer
Responsibilities:

  • General administration and coordination of all building trade, site staff relating to rostering of duties
  • Coordination of building and M&E equipment maintenance programs
  • Liaison with government authorities/statutory boards, architects, engineers and other divisions on matters relating to management and maintenance of buildings
  • Preparation of estimates for repair works, work specifications, invitation for quotations, recommendations of the award, supervision of completed works including drafting of contract documents
  • Regularly review contract specifications such as those of cleaning, security, landscaping etc. and make recommendations for upgrading
  • Conduct regular inspections of all common areas, equipment, public walkways, external facade etc.
  • Frequent check and act against the encroachment of common properties
  • Create and maintain good rapport with tenants/occupiers and attend to their feedbacks and enquiries
  • Prepare minutes of meetings and attend to emergency situations in Building
  • Any other duties assigned from time to time

Requirements:

  • Minimum O levels with at least 2 years of experience in Building / Facilities / Property Management.
  • Fresh graduate with Nitec / Diploma in Building / Facilities / Property Management / Engineering and other relevant courses are welcomed to apply
  • Good verbal and written communication skills to front and liaise with all levels of landlords / tenants
  • Good interpersonal skills to build good relationships with stakeholders and clients
  • Positive learning attitude, meticulous and a good team player
  • Proficient in computers and Microsoft OfficeProperty ExecutiveReports to the Centre Manager with specific responsibilities for the efficient and smooth operation of all matters relating to the maintenance, security and management of the Building
  • Responsibilities:
  • General administration of all building works/service contracts, carpark management, security and fire protection system.
  • Oversee all aspects of common areas defects, repairs & maintenance matters, plumbing, sanitary, carpark and fire & security matters.
  • Planning and implementation of building maintenance programmes such as preventive, corrective maintenance, inspection schedules and programmes relating to security.
  • Prepare cost estimates, work specifications, invite quotations and follow up on various repairs and maintenance work in the Building.
  • Supervise building works carried out by maintenance staff and service contractors, ensure that all works comply with specifications and statutory requirement, and initiate actions against defaulting contractors when needed.
  • Conduct regular inspections of all common areas, public walkways, building surrounding facade, etc. and institute remedial action including following up on outstanding works.
  • Build and maintain relationships tenants and occupiers, attend to their feedbacks and complaints.
  • Liaison with government authorities/ statutory boards, architects, engineers and other divisions on matters relating to management, security and maintenance of the Building.
  • Assist in preparation of budget forecast, meeting materials, minutes of meeting, various reports timely and accurately.
  • Check all safety equipment, work method and procedures regularly; ensure proper control/record of keys movement and take necessary action to rectify any unsafe situations, and enhance the security in the Building.
  • Attend to emergencies in Building and any other duties assigned to you from time to time.

Requirements:

  • Diploma or Degree in Building / Facilities / Property Management / Engineering or relevant discipline
  • Minimum 23 years' experience in similar role
  • Strong verbal and written communication skills to front and manage all levels of tenants or landlord
  • Dynamic, resourceful, selfmotivated, able to work independently as well as in a team
  • Commercial / Retail / Industrial building experience will be a strong advantage