Admin Officer

1 week ago


Singapore Moët Hennessy Asia Pacific Full time

Position:


Moët Hennessy aims at making our commercial organization agile and efficient to deliver on our promises to shaping change, cultural and operational transformation.

Our vision is to lead the future of luxury wines and spirits from nature to communities.

Our company success will be created by pioneering people with passion for crafting experiences and turning challenges into opportunities to innovate.


Our APAC Regional office is looking for a diligent and resourceful Admin Officer to support end-to-end office and facilities management as well as provide administrative support for all employees.

Reporting to the Office Manager, he/ she will play a key role in the holistic improvement of the office environment and processes.

This encompasses executing operational excellence within the office environment and adding value to administration processes and services.

Responsibilities include:

  • Handle employee queries on general and admin matters
  • Attend to contractors/ workers for office maintenance and reconfiguration works
  • Manage office security and safety compliance (i

e:
fire warden, fire extinguisher maintenance and testing, government safety management procedure)

  • Handle all office related maintenance contracts and renewals such as Electrical license & servicing of equipment
  • Purchase of small furniture, small office equipment and appliances
  • Arrange employee benefits and corporate services such as birthday/ welcome gift, corporate photoshoot
  • Cover responsibilities of receptionist during leaves and absences with alternate lunchhour arrangements
  • Maintain and update office admin procedures
  • Create Purchase orders, process invoices and generate invoice for intercompany recharge
  • Post invoices in SAP, follow up on payment, filing and records
  • Review quarterly expenses relevant to facility administration function, prepare variance analysis and other reports, where necessary
  • Any other adhoc requests assigned

Profile:

  • Diploma or equivalent qualification with relevant years' of experience in office management and finance administration support
  • Organised, meticulous and proactive
  • Curious and continuous improvement mindset
  • A team player with good interpersonal skills
  • Good written and verbal communication skills
  • Proficient in Microsoft Excel & Office
  • Experience of SAP SuccessFactors preferred
  • Able to work under tight timeline and respond to changing priorities
  • Fluent in English with proficiency of other language(s) will be an advantage
  • Available to commence on short notice
  • This is a 12month contract role

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