Legal Support Assistant

2 weeks ago

Singapore HERBERT SMITH FREEHILLS LLP Full time

We are looking for a Legal Support Assistant to provide secretarial and administrative support in a timely and responsive manner to legal staff, with a consistent and high standard of quality to partners, lawyers and business services staff in the practice group to meet client requirements and deadlines to deliver an exceptional client experience.


Responsibilities

  • Provide timely and accurate support to lawyers and business service managers, with administrative support needs.
  • Deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
  • Meet required deadlines and negotiate alternate timeframes when necessary.
  • Scan, print or photocopy relevant documents as and when required by the relevant practice group support colleague or lawyer.
  • Liaising with business services and other services to coordinate urgent mail and courier requests.
  • Develop and maintain a robust file management system for all electronic and hard copy documents.
  • Provide ad hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
  • Assist lawyers with petty cash requests, currency requests and expense claims in a timely manner.
  • Assist with updating client information and relevant databases, following legal assistant or lawyer instructions in a timely manner (eg, InterAction).
  • Prepare files for archiving and manage return and retrieval of files following firm guidelines.
  • Assisting internal and external practice group events and functions.
  • Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal.
  • Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes.
  • Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to team meetings and activities, firm initiatives, learning and development sessions and other relevant activities.
  • Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working.
  • Comply with WHS obligations and responsibilities in accordance with the requirements for this role as set out on the intranet.

Qualifications

  • Typing speed minimum of 60wpm with 98% accuracy.
  • Knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint).
  • Good written and verbal English communication skills with a demonstrated ability to building effective and trusting relationships with people internally and external to the firm.

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