Buyer Assistant

2 weeks ago


Singapore TOYS'R'US (SINGAPORE) PTE. LTD. Full time

The role of the Buyer Assistant is to provide administrative support to a Buyer and manages a wide variety of tasks related to the products in their defined categories.

The Buyer Assistant plays a key role in the activation of marketing and operational initiatives and is a key point of contact for both internal and external stakeholders.


Category Maintenance:

  • Manage the creation and maintenance of SKN information in the AS400 system accurately.
  • Manage Price changes mark ups, mark downs, new everyday retails, clearance.
  • Manage product recalls and compliance orders.

Credit Allowance & Vendor Management:

  • Compile Vendor data for setup and update system to reflect any changes in Vendor trading terms
  • Maintain Funding spread sheet, coordinate Credit Allowance process, maintain CA Database and follow up for approvals where required.
  • Investigate and resolve vendor price and invoice discrepancies.
  • Attend and note take at vendor meetings.
  • Negotiate with Vendor to secure trading terms and funding as required.

Marketing - Catalogues, Campaigns and Special Deals:

  • Work with Inventory Control to ensure stock availability and respond with urgency to any Inventory changes.
  • Maintain, update and review catalogue proofs on a weekly basis to verify item image, pricing, financials, and other details.
  • Update Promotional Database with correct information for Catalogues, EDM, Flyers, Press Ads and other Temporary Price Change campaigns.
  • Investigate and rectify any promotional Price discrepancies.
  • Analyse Post-Campaign reporting including inventory levels by week of the promotion.
  • Market research on prices and catalogues.
  • Acquire and save all product images for marketing usage and acquiring samples for photography as required.
  • Suggest product offers and projections for promotional campaigns.
  • Review submissions for Accounting issues keep track of products in promotional offers, particularly in backtoback promotions to ensure compliance with legislative requirements and escalate concerns with urgency.
  • Create and maintain Vendor promotional plans.
  • Create item submissions for flyers and catalogues on behalf of Buyer where required.

Store Communications and Store Planning:

  • Develop and submit information for Store Bulletins, clar
    i fying details of weekly promotional deals, price changes, sales assistance material, ranging, visual merchandising etc.
  • Liaise with stores as a main point of contact regarding category queries including top and bottom sellers; customer queries; visual merchandising; price changes and discrepancies, spare parts or product concerns; nonscanning items, catalogue/promotions queries.

General Reporting and Administrative support:

  • Analyze Aged Inventory reports and suggesting mark downs/new retails.
  • Complete and update Product safety and Compliance checking processes as required.
  • Manage samples as required by Buyer. Leading or supporting other projects and duties as required from time to time.

Job Requirements:

  • Diploma in Retail / Business or equivalent
  • Preferably one year experience in retail
  • Intermediate to advanced Microsoft Office Skills
  • Meticulous and good numerical sense
  • Good communication skills
  • Interested in toys/juvenile products, resourceful and a good team player
  • Able to multitask and work under pressure in a fastpaced environment

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