Executive Assistant | MNC | Up to $3,300
4 weeks ago
Duration: 1 year
Location: Depot Road
Working Hours: Monday - Friday 830am to 530pm
Responsibilities:
- Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Manage appointments scheduling, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
- Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists
- Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
- Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
- Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
- Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
- Manages all aspects of leaders’ travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies. Also Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, and A/V needs).
- Set up logistics and send out communications for virtual and/or in-person meetings, including assisting with creating the agenda, conference room setup, ordering/setting up catering, external dinners and/or team building events.
- Maintain professionalism and strict confidentiality with all materials.
To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.
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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin
Tell employers what skills you have
Producing
Budgets
Audiovisual
Travel Arrangements
Administrative Work
Arranging
Compliance
Attention to Detail
Time Management
Team Building
Administrative Support
Scheduling
Catering
Able To Work Independently
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