Finance & HR Admin Assistant/Executive
1 week ago
Job Overview:
The Finance and HR Admin Executive plays a crucial role in supporting the day-to-day operations of both the finance and human resources departments. This role is ideal for a highly organized individual with strong attention to detail, capable of managing administrative tasks while assisting in financial record-keeping and HR activities. The role requires a combination of finance, HR, and administrative expertise to ensure smooth operations across both functions.
Key Responsibilities:
Finance Administration:
- Maintain Financial Records: Assist in managing financial data, ensuring all records are accurate and up-to-date.
- Processing Staff Claims & Payment Vouchers: Support in processing monthly staff claims and benefits, vendor payments invoices, and reconciling accounts.
- Bank Reconciliation: Assist with monthly reconciliation of bank statements and ensure that all transactions are accurately recorded.
- Expense Management: Track and report company expenses, ensuring they adhere to budgetary guidelines and financial policies.
- Assist in Financial Reporting: Help prepare monthly, quarterly, and annual financial reports, as well as balance sheets, income statements, and cash flow statements.
Human Resources Administration:
- Employee Records Management: Maintain and update employee records in HR systems (e.g., personal details, job history, leave records).
- Recruitment Support: Assist in recruitment processes, including posting job advertisements, scheduling interviews, and preparing offer letters.
- Payroll Administration: Provide support for payroll processing by collecting attendance data, verifying hours worked, and assisting in salary calculations.
- Employee Benefits: Help administer employee benefits programs, including health insurance, retirement plans, and other employee perks.
- Onboarding/Offboarding: Assist with onboarding of new hires and offboarding of exiting employees, including preparation of documents and coordination of orientation programs.
- Compliance and Documentation: Ensure HR compliance with legal requirements by keeping employee records up to date, ensuring proper documentation for audits, and handling sensitive information confidentially.
General Administrative Support:
- Office Administration: Provide administrative support by managing office supplies, organizing meetings, handling communications, and maintaining filing systems.
- Liaison with External Vendors: Communicate with external vendors and service providers for finance-related and HR-related services (e.g., insurance providers, payroll vendors).
- HR and Finance Reporting: Assist in preparing regular reports for management and senior leadership on finance and HR matters.
- Support Audits: Provide necessary support during internal and external audits by preparing documentation and ensuring compliance.
Key Skills and Qualifications:
Educational Requirements:
- Diploma in Business, Finance, Accounting, Human Resources, or a related field (preferred).
Experience:
- 1-3 years of experience in finance, HR, or administrative roles.
- Familiarity with accounting software (e.g., QuickBooks) and HR software (e.g., Justlogin) is an advantage.
Skills and Competencies:
- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.
- Excellent communication and interpersonal skills.
- Knowledge of HR processes and financial principles.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Ability to handle sensitive and confidential information.
- Strong problem-solving skills and proactive attitude.
Tell employers what skills you have
Cash Flow Statements
Microsoft Office
Strong Attention To Detail
Interpersonal Skills
Administration
Payroll
Office Administration
Compliance
Employee Benefits
Audits
Administrative Support
Human Resources
Scheduling
Retirement
Financial Reporting
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