Executive Assistant to Account, HR

6 days ago


Singapore ADVENT ENGINEERING PTE. LTD. Full time

As an Executive Assistant to the Account, HR & Admin Manager at ADVENT ENGINEERING PTE. LTD., you will play a pivotal role in supporting the Accounts, HR, and Administration departments with various tasks and responsibilities.

Key Responsibilities:

We are seeking a diligent and detail-oriented individual to handle the following key responsibilities:

  • Accounts and Procurement:
    • Process partial accounts
    • Enter invoice data and prepare monthly reports
    • Issue Purchase Orders, Delivery Orders, and Invoices to clients
  • Staff and HR Management:
    • Verify and process staff expenses and claims
    • Manage HR matters, including employment and application of foreign workers, renewals, and cancellations
    • Administer employee personal records
    • Create and update staff records, including annual/childcare leave and medical records
    • Administer company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
    • Manage vehicle insurance, licenses, vehicle registration cards, and road tax
    • Handle insurance-related matters
  • Administrative Support:
    • Perform general administrative tasks and filing
    • Assist in sourcing materials
    • Replenish stationery and office supplies
  • Strategic and General Support:
    • Contribute to strategizing and managing the accounts, HR, and administration of new business units
    • Report directly to the Account, HR & Admin Manager/Executive
    • Assist the Account, HR & Admin Manager/Executive with other tasks as instructed
    • Perform any tasks assigned by immediate superior(s)
    Qualifications:

To be successful in this role, you will need to possess the following qualifications:

  • Experience/Fresh Graduates welcome
  • Strong multitasking skills
  • Excellent communication skills
  • Proficiency in Microsoft Office Suite
  • Ability to work independently and as part of a team


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