Executive Assistant to Account, HR
6 days ago
As an Executive Assistant to the Account, HR & Admin Manager at ADVENT ENGINEERING PTE. LTD., you will play a pivotal role in supporting the Accounts, HR, and Administration departments with various tasks and responsibilities.
Key Responsibilities:We are seeking a diligent and detail-oriented individual to handle the following key responsibilities:
- Accounts and Procurement:
- Process partial accounts
- Enter invoice data and prepare monthly reports
- Issue Purchase Orders, Delivery Orders, and Invoices to clients
- Staff and HR Management:
- Verify and process staff expenses and claims
- Manage HR matters, including employment and application of foreign workers, renewals, and cancellations
- Administer employee personal records
- Create and update staff records, including annual/childcare leave and medical records
- Administer company staff training, including familiarisation with MOM requirements and maximizing government developmental schemes
- Manage vehicle insurance, licenses, vehicle registration cards, and road tax
- Handle insurance-related matters
- Administrative Support:
- Perform general administrative tasks and filing
- Assist in sourcing materials
- Replenish stationery and office supplies
- Strategic and General Support:
- Contribute to strategizing and managing the accounts, HR, and administration of new business units
- Report directly to the Account, HR & Admin Manager/Executive
- Assist the Account, HR & Admin Manager/Executive with other tasks as instructed
- Perform any tasks assigned by immediate superior(s)
To be successful in this role, you will need to possess the following qualifications:
- Experience/Fresh Graduates welcome
- Strong multitasking skills
- Excellent communication skills
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
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