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Senior Executive, Overseas EntrepreneurshipProgramme

4 weeks ago

Singapore NTU (Nanyang Technology University- MainOffice-HR) Full time
A young and research-intensive university, NanyangTechnological University, Singapore (NTU Singapore) has 33,000undergraduate and postgraduate students in engineering, business,science, humanities, arts, social sciences, education and medicine.Ranked among the world's top universities. NTU EntrepreneurshipAcademy (NTUpreneur) provides education within the University andthe region.

The Senior Executive will contributeto the success of NTUpreneur and its Overseas EntrepreneurshipProgramme. Responsibilities include providing meticulousadministrative, financial and logistical support, includingpreparing contracts, organising data and documentation, andensuring compliance with university processes. The role alsoinvolves collaboration with the finance team on government claimsand audits.

Coordinate students'interview for OEP, perform admin function to faciliate placementprocesses
  • Prepare,consolidate and compile students' details and offer letters,ensuring accuracy
  • Coordinate pre-departurebriefings and info sessions
  • Create courses,upload templates and manage enrolment inNTULearn


Checkeligibility and obtain approval for students to embark onOEP
  • Determine if studentsare eligible for the OEP based on their application forms, thedocuments they submitted and other eligibilitycriteria
  • Get each school's approval for theirstudent to embark on OEP
  • Resolve issues andhandle situations that arise if the school does not approve of anystudent


Prepareand consolidate documentation for OEP andoversee the archive of keydocuments
  • Coordinate,disseminate and compile student reports to faculty, company andNTUpreneur supervisors and Office of AcademicServices
  • Generate surveys, collect andconsolidate survey data on OEP alumni for MOE annual survey andreporting purposes
  • Ensure all key documentation(e.g. approval letter from schools, students' resumes) isarchived
  • Determine best practices for newprocesses andprocedures


Handleand answer student queries and liaise with schools, internationalpartners and clients
  • Answerstudent queries and concerns regarding the application process suchas missing documents, incorrect forms and misunderstanding ofrequirements
  • Solve issues that students mayhave throughout the entire placement process (e.g. technicalerrors)
  • Guide the professors and externalpartners on how to fill out the forms
  • Managethe expectations of the relevant parties in terms oftimeline
  • Answer queries if there are issuesfilling out the assessment forms and help totroubleshoot


Handlethe finance processes relating to disbursements, payments andclaims
  • Disburse studentgrants in tranches in a timely manner
  • Decide onhow to best split the existing Journal funds for disbursement ofgrants
  • Make payment to internationalpartners/representatives accurately and in a timely manneraccording to their service agreements and resolve paymentissues
  • Coordinate and collate information fromOEP Placement Managers necessary for auditexercises


Supportthe Growing Entrepreneurial Talent innovationgrant
  • Manage studentapplications and update applicationforms
  • Handle panel assessments ofsubmissions
  • Provide logistic support onmarketing or student-centric activities that allow our students tobe actively engaged with the startupcommunity


Adaptand design marketing collaterals forOEP
  • Use Adobe Illustrator toadapt existing graphic designs for use across a variety of mediumssuch as social media, PowerPoint slides, EDMs and physicalbanners


Requirements:
  • Bachelor'sdegree or equivalent in a relevantfield
  • Proficiency in basic database managementtools and a solid understanding of dataprinciples
  • Ability to execute financialprocesses such as grant disbursements, payments and claims andliaising with grant agencies for auditpurposes
  • Skill in accurately inputting,updating and compiling data, conducting regular quality checks, andresolving any discrepancies or errors
  • Excellentcommunication skills to effectively collaborate with team members,gather requirements, and address needs across variousdepartments


Relevantexperience:
  • Experience inpreparing grant claims and liaising with grantagencies
  • Experience in contractadministration
  • Experience in administrative,finance, and procurement functions, preferably within a governmentor quasi-government organization (experience in institutions ofhigher learning isadvantageous)


Skillsand proficiencies:
  • Strongcommunications skills in both written andspoken.
  • Proficient in Microsoft Excel andfamiliarity with database-managementplatform
  • Familiarity with procurement andfinancial systems such as SAP and Ariba
  • Highlydriven with a willingness to thrive in a fast-paced, team-orientedenvironment
  • Strong attention to detail,reliability, and a commitment to following established processesmeticulously
  • Demonstrated empathy for studentsand a passion for working withthem


We regret to informthat only shortlisted candidates will benotified.

Hiring Institution: NTU