Shared Service Assistant

1 week ago

Singapore SPT ASIA PTE LTD Full time
Roles & Responsibilities

Summary

We are seeking a highly organized and proactive Assistant to provide essential support across Finance, Human Resources (HR), and Administrative functions. The ideal candidate will play a key role in ensuring the smooth operation of these departments, contributing to the efficiency and productivity of the organization.


Duties and Responsibilities include the following

(other duties may be assigned from time to time):


Finance Support:

- Assist in processing invoices, expense reports, and payment requests.

- Support the preparation of monthly financial reports and

reconciliations.

- Maintain accurate records and organize financial documents for

audits and compliance purposes.

- Coordinate with vendors for payment and invoice-related queries.


HR Support:

- Assist in maintaining employee records and updating HR databases.

- Coordinate onboarding and offboarding activities.

- Support HR processes such as leave management and performance

evaluations.

- Help organize employee engagement initiatives and training sessions.


Administrative Support:

- Manage office supplies and ensure the workplace is well-stocked and

organized.

- Handle incoming and outgoing correspondence, including emails and

mail.

- Schedule and coordinate meetings, appointments, and travel

arrangements.

- Provide general clerical support, including filing, data entry, and

document preparation.

- Answer and direct phone calls and handle inquiries in a courteous

and efficient manner.

- Manage visitor logs and issue visitor badges as needed.

- Receive and distribute incoming deliveries and coordinate outgoing

shipments.


Others:

- Ad-hoc reports / projects / events


Requirements

- Prior experience in Finance, HR, Administrative, or Reception roles is

an advantage.

- Strong organizational and multitasking skills with excellent attention

to detail.

- Exceptional communication skills, both written and verbal, with a

professional demeanor.

- Ability to maintain confidentiality and handle sensitive information

with discretion.

- Positive attitude, adaptability, and willingness to take initiative.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and

familiarity with office equipment.


Interested candidates kindly email your updated resume to sgfinance@spt.net


**We regret to inform that only shortlisted candidates would be notified**



Tell employers what skills you have

Microsoft Office
Travel Arrangements
Good Interpersonal Communication Skills
Multitasking Skills
Employee Engagement
Data Entry
PowerPoint
Adaptability
Attention to Detail
Audits
Communication Skills
Administrative Support
Excel
Human Resources
Customer Service
Maintaining a Positive Attitude
multi-tasking
Databases
Eye for Details

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