Administrative Assistant

2 months ago

Jurong Town, Singapore First love student care center Full time

The Administrative Assistant at the Student Care Centre plays a vital role in supporting the overall administrative and operational functions of the center. The primary responsibilities include managing office tasks, maintaining records, assisting with communication, and collaborating with staff to ensure the smooth operation of the Student Care Centre.

Key Responsibilities:

  1. Office Management:

    • Efficiently manage day-to-day administrative tasks, including answering phones, responding to emails, and maintaining a clean and organized office space.
    • Order and maintain office supplies, ensuring that essential items are stocked for daily operations.

  2. Record Keeping:

    • Maintain accurate and up-to-date records of student attendance, enrollment, and other relevant information.
    • Prepare and update student files, ensuring confidentiality and compliance with data protection regulations.

  3. Communication:

    • Assist in communicating with parents, students, and staff members, both verbally and in writing.
    • Support in the distribution of newsletters, announcements, and other communications to keep stakeholders informed about upcoming events and important updates.

  4. Enrollment Assistance:

    • Provide assistance with the enrollment process, including collecting and verifying necessary documents, coordinating with parents, and ensuring all required information is accurately recorded.

  5. Financial Transactions:

    • Assist in handling financial transactions, such as processing fees, maintaining accurate records of payments, and providing receipts to parents as needed.

  6. Collaboration with Staff:

    • Work closely with teachers, caregivers, and other staff members to ensure effective communication and coordination of activities.
    • Support staff in organizing and executing events, programs, and other activities within the Student Care Centre.

  7. Problem Resolution:

    • Address queries or concerns from parents, students, and staff members in a timely and professional manner.
    • Collaborate with the management team to resolve issues related to administrative processes.

  8. Support Special Programs:

    • Assist in the coordination of special programs or initiatives within the Student Care Centre, such as workshops, parent-teacher meetings, and extracurricular activities.

Qualifications and Skills:

  • High school diploma or equivalent; additional education or training in administration is a plus.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Previous administrative or office management experience is preferred.
  • Familiarity with student care or educational settings is advantageous.

Summary of role requirements:
  • Looking for candidates available to work:
    • Monday: Afternoon
    • Tuesday: Afternoon
    • Wednesday: Afternoon
    • Thursday: Afternoon
    • Friday: Afternoon
    • Saturday: Afternoon
    • Sunday: Afternoon
  • No experience required for this role
  • Working rights required for this role

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