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Events & Operations Assistant (FDG Team)

3 months ago

Singapore WWF - World Wide Fund For Nature Full time

Position title: Events & Operations Assistant (FDG Team)

Major Duties and Responsibilities:

FDG Events and Logistics (50%):

  • Collaborate with the Line Manager to plan and execute impactful face-to-face fundraising events.
  • Secure high-quality venues that align with our mission and enhance donor engagement.
  • Negotiate cost-effective partnerships for events within the FDG team.
  • Contact and maintain relationships with mall and corporate contacts for FDG events.
  • Coordinate with logistics vendors for event setup and teardown (80% events, 20% street activities).
  • Manage event scheduling and vendor coordination.
  • Handle administrative tasks related to event logistics and fundraising locations.
  • Develop and update a Standard Operating Procedure (SOP) for FDG Events
  • Procure and prepare FDG merchandise as required for events.
  • Train department representatives on merchandise ordering processes to enable independent action, when needed.

FDG Operations and Campaigns (50%):

  • Collaborate with the Line Manager and WWF Content Team to streamline campaign execution for FDG.
  • Support procurement of essential materials for FDG activities.
  • Provide comprehensive administrative and operational support to ensure team readiness.
  • Implement rigorous quality control measures for fundraising equipment and campaign resources.
  • Manage supplier relationships and oversee invoicing for software tools, platforms, materials, and services.
  • Assist with fulfillment tasks including preparation, mailing, and inventory management of supporter gifts.
  • Maintain accurate inventory records to support efficient resource allocation.
  • Provide full-cycle support for FDG events.

Required Qualifications, Skills and Competencies:

  • Diploma in Marketing, Events Management, Public Relations, Communications, Management, or related fields.
  • Experience in fundraising and/or events management, including interaction with venue owners, managers, and logistics vendors.