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Administrative Assistant

1 month ago

Changi, Singapore INFOCEPTS PTE. LTD. Full time

InfoCepts is a global leader of end-to-end data & analytics solutions with nearly 20 years of experience, also named as Gartner’s 2020, 2021 and 2022 customers’ choice for Data & Analytics providers. We continue to grow rapidly year over year, now employing more than 1,000 people in offices across the globe. As we have grown, we have stayed true to our mission—to always help our customers stay modern that help them make smart, data-driven decisions. Since 2004, we have deployed hundreds of high performance analytics applications over web and mobile platforms, built several advanced analytics models, processed petabytes of data using Big Data technologies and delivered several high impact business solutions. Driven by our vision of delivering great customer experiences, we are looking for professionals who are passionate about making the world a better place by leveraging the power of data.

We are seeking a highly organized and proactive assistant to provide comprehensive support in managing assigned tasks. The ideal candidate will have good communication skills, the ability to multitask, and a high degree of discretion. This role requires a dedicated individual who can anticipate needs and efficiently manage a variety of responsibilities.

Roles and Responsibilities

  • Handle data entry related duties
  • Assist to track progress, deadlines, and deliverables of assigned matters
  • Manage calendars, schedule meetings, and coordinate appointments
  • Organize and maintain files and documents, both physical and digital
  • Handle correspondence, including emails, phone calls, and letters as and when required, including logistics for meetings
  • Prepare reports, presentations, and other documents as required
  • Handle sensitive information with the utmost confidentiality
  • Maintain a high level of discretion in all interactions
  • Work across diverse tasks as assigned on adhoc basis

Skills Required

  • Proficient with Microsoft Office tools such as PowerPoint and Excel
  • Knowledge of Business Intelligence tools such as Salesforce is a major plus
  • Good time management and organization skills, adaptability and problem-solving skills
  • Ability to communication clearly and effectively both verbally and in written form
  • Self-starter with a high degree of discretion, ability to anticipate and action on needs
  • Ability to work independently and as a team