Facilities Coordinator

7 days ago


Singapore CBRE Full time

Principal Responsibilities - Operations (Soft Services)

  • Manage general administrative / soft services activities such as Janitorial, etc. and any other duties as assigned
  • Inspect the office regularly to ensure all office equipment work properly
  • Ensure the day-to-day operations excellence for sites under your management and coordination
  • Asset / Inventory Management
  • Day-to-day “Operational” Management of vendors to ensure required vendors are assigned within SLA response time, to attend to facilities-requests and ensuring No “Down-time” on critical items and/or escalated customer complaints.
  • Ensure all Facilities related documentation is filed and inventoried properly at site.
  • Managing and overseeing of pantry supplies, stationery/first aid items replenishment
  • Coordinate with Housekeeping to ensure that pantry and vending machine items are always in stock
  • Ensure all employee services are managed and delivered as per customer expectation /satisfaction within SLAs/KPIs; Any adhoc/special requests to have the necessary approvals prior to implementation
  • Assist in the preparation of reports and analysis
  • Other adhoc task assigned from time to time depending on business requirements
  • Supporting day-of execution including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions, when needed
  • Managing and fostering relationships with team/vendors and other key stakeholders through effective communications, collaboration, and engagement
  • Follow department policies, procedures and service standards
  • Coordinates the facilities management service, which encompasses ad hoc maintenance,

Events

  • Primary Coordinator for conferences and big group events
  • Liaise with requestor/user to support the development of and understand the requirements for each event.


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