Real Estate Admin Executive

The Real Estate Admin Executive at The Real Collective will focus on:

• Manage daily incoming and outgoing clients’ communications, including emails, phone calls and whatapps groupchats.
• Assisting with the documentation in respect of new, existing tenancies and general administration of all contracts documentation for monthly submission.
• Engage with potential clients to understand their needs, present our products / services, and effectively communicate the value proposition.
• Preparing home search and scheduling of viewing appointments for parties.
• Conduct research, gather data and compile information for sales decks, prepare and edit documents, presentations and reports while maintaining a high level of accuracy and attention to details.
• Build and maintain strong relationships with clients, providing excellent customer service and addressing their inquires and concerns.
• Ensure efficiency of daily office administration & operations and preparing onboarding checklist for incoming associates
• Manage and work closely with property owners, contractors, developer, leasing teams, conveyancing firm to ensure property assets are well managed.
• Manage all in house meeting rooms bookings or training space with external vendors.
• Oversee and organise company and personal events, conferences, company retreats, year-end parties including but not limited to logistical arrangements and materials preparation.
• Housekeeping and coordinating video shoots and virtual walk through.
• Assist in other ad-hoc support duties assigned from time to time.

REQUIREMENTS

• On the job training is provided.
• At least 1 year of assistant or secretary experience. Preferably holding experience in a real estate field.

• Possess excellent written, verbal and interpersonal communication skills at all levels of the business.
• Proficient in English and Chinese language.
• Knowledge of Microsoft Office application is required.
• Self-motivated professional with the ability to take ownership, work independently, drives initiatives and multi-task in a fast-paced dynamic environment.
• Strong analytical and problem-solving skills, with excellent attention to detail.
• Good organizational and time management skills to work and meet deadlines, A diploma or degree in business administration, sales or real estate field (BSc / BA)
• Willingness to work overtime when necessary and ability and sometimes weekends.
• Skillful in social media and photography / videography skills is a PLUS
• Only Singaporean Citizen and PR only.

• Looking for candidates available to work:
  • Monday: Afternoon, Morning, Evening
  • Tuesday: Afternoon, Morning, Evening
  • Wednesday: Afternoon, Morning, Evening
  • Thursday: Afternoon, Morning, Evening
  • Friday: Afternoon, Morning, Evening
  • Saturday: Morning
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 30 April 2024
• Expected salary: $3,000 - $3,500 per month