Executive - Grant Management (Finance)

Overview

Executive - Grant Management (Finance) role at Synapxe. The Grant Management Executive will support the administration and management of grants from planning and organizing documents to submission for various projects. The candidate will work closely with project teams, finance shared services, and other departments across the organisation. Adhering to the compliance of the grants programs / projects and ensuring accuracy for claims to be submitted. Other responsibilities include but not limited to billing function and handle billing queries from funding agencies and project teams. Analysing existing processes, proposing improvements, alignment and documentation of work flow and processes should be ingrained as part of day-to-day.

Role & Responsibilities

• Manage and verify grant administration processes to ensure compliance in accordance with the statutory reporting requirements and financial accounting regulations
• Prepare and submit grant utilisation statement to the respective funding agencies
• Monitor and report progress of grants to ensure timely claims submission and reimbursement from the funding agencies
• Prepare yearly grant utilisation statement for grant audit, involving significant reconciliation and preparation work
• Ensure accuracy and adherence to compliance on grant submission to the funding agencies
• Prepare grant related journals, handle grant related queries from project managers and funding agencies
• Continuously improve the workflow by streamlining the claim process and participate in system implementation, enhancements in SAP for grants management workflow and implementation of RPA for possible areas

Invoicing to funding agencies

• Ensure accuracy, completeness and compliance in billing to funding agencies
• Raise invoices for claim submission to funding agencies
• Review and analysis of long-aged receivables from funding agencies
• Handle billing-related queries from internal and external stakeholders
• Refine internal standard operating procedure and internal controls

Audit and process improvement

• Liaise with auditors to handle audit related matters for audit requirements from the Group Internal Audit team, the Grantor – MOH and external auditors
• Participate and lead process improvement initiatives on grant management and invoicing

Other ad-hoc projects, assignments as assigned by the reporting officer

Requirements

• Bachelor Degree in Accountancy or ACCA qualification
• Experience in SAP Accounting System is a bonus
• Experience in professional services or IT industry or grant management is a bonus
• Technically competent and operationally hands on
• Meticulous, high level of accuracy, resourceful, highly motivated and adaptable to rapid changes
• Takes control, initiates action and take responsibility
• Inquisitive mind to question status quo and propose improvements using automation tools and improve workflows
• Manages pressure well and copes well with demands from a number of different stakeholders
• Ability to organise own workload and work under tight timelines deadlines

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Details

• Seniority level : Entry level
• Employment type : Full-time
• Job function : Finance and Sales
• Industries : IT Services and IT Consulting

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