Facilities Management Executive

3 weeks ago

Singapur, Singapore PROPELL INTEGRATED PTE LTD Full time

The Facilities Management Executive is responsible for overseeing the day-to-day operations, maintenance, and administration of the company’s facilities. The role ensures that the workplace is safe, functional, cost-efficient, and compliant with all regulatory requirements, while supporting smooth business operations.

Key Responsibilities:

1. Facilities Operations & Maintenance

  • Manage and monitor the maintenance of building facilities, equipment, and infrastructure.
  • Coordinate preventive, corrective, and ad-hoc maintenance works with vendors and contractors.
  • Ensure facilities are well-maintained and meet health, safety, and environmental standards.
  • Oversee cleaning, security, landscaping, and other outsourced services.

2. Space & Asset Management

  • Manage office space planning, seating arrangements, and allocation of resources.
  • Oversee inventory, fixed assets, and equipment usage.
  • Coordinate office renovation, relocation, or expansion projects.

3. Vendor & Contract Management

  • Source, evaluate, and liaise with service providers, contractors, and suppliers.
  • Negotiate and manage contracts to ensure cost-effectiveness and quality service delivery.
  • Monitor vendor performance and compliance with service-level agreements (SLAs).

4. Budgeting & Cost Control

  • Assist in preparing and monitoring the facilities management budget.
  • Ensure cost-efficient use of resources and monitor expenditure against approved budgets.
  • Identify opportunities for energy conservation and cost savings.

5. Compliance & Safety

  • Ensure compliance with workplace safety, fire safety, and building codes.
  • Conduct regular safety inspections, drills, and audits.
  • Maintain all permits, licenses, and statutory requirements related to facilities.

6. Administrative Support

  • Handle facilities-related service requests and resolve issues promptly.
  • Maintain records, reports, and documentation of facilities operations.
  • Support management in implementing workplace improvement initiatives.

Job Requirements:

  • Education:
    • Degree or Master in Facilities Management, Building Services, Engineering, Real Estate, or related field.
  • Experience:
    • Minimum 5 years of experience in facilities management, building operations, or property management.
    • Experience managing vendors and contractors preferred.
  • Skills & Competencies:
    • Good knowledge of facilities management practices, building systems (e.g., M&E), and safety regulations.
    • Strong coordination, organizational, and multitasking skills.
    • Effective communication and negotiation skills to manage vendors and stakeholders.
    • Proficiency in MS Office.
  • Personal Attributes:
    • Proactive, resourceful, and hands-on approach to problem-solving.
    • Detail-oriented with strong sense of responsibility and ownership.
    • Ability to work independently and in a team environment.

Working Conditions:

  • Regular site inspections required.
  • May be required to respond to urgent facility matters outside normal working hours.
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