HR/Admin Assistant
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The HR / Admin Assistant supports daily HR operations, with a primary focus on recruitment, hiring coordination and new employee onboarding. The role works closely with hiring managers, candidates, recruitment agencies and internal departments to support manpower requirements and ensure a smooth hiring and onboarding process. The role also assists with employee records, HR administration and general office administration.
Key responsibilities- Post and update job advertisements on approved recruitment platforms.
- Source candidates through job portals, recruitment agencies, referrals and other channels.
- Screen resumes and shortlist candidates based on job requirements.
- Coordinate interviews between candidates and hiring managers.
- Communicate with candidates regarding interview arrangements, application status and follow-up.
- Liaise with recruitment agencies on candidate submissions, interview arrangements and feedback.
- Maintain accurate recruitment records, hiring trackers and manpower updates.
- Coordinate pre-employment documents and new employee information.
- Arrange medical examinations, background checks and other required pre-employment steps where applicable.
- Prepare onboarding documents, employee files and HRIS records.
- Undertake ad-hoc HR, administration and other related assignments as assigned by the HRD/Immediate Superior from time to time, in line with business and operational needs.
- Diploma or equivalent qualification in Human Resources, Business Administration or a related discipline.
- 1–2 years of experience in HR administration, recruitment or onboarding is preferred.
- Candidates with relevant internship experience and a strong willingness to learn may also be considered.
- Familiarity with recruitment platforms, interview coordination and employee documentation.
- Basic knowledge of HR administration and onboarding processes.
- Proficient in Microsoft Office, especially Excel, Word and Outlook.
- Good communication, coordination and organisational skills.
- Detail-oriented, responsible, proactive and able to follow up on outstanding matters.
- Able to manage multiple tasks in a fast-paced manufacturing environment.
- A good team player who can work effectively with hiring managers and different departments.
- Willing to work at East Region/Changi North Crescent
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