Project Administrator

4 days ago

Singapur, Singapore PRO-MATRIX PTE LTD Full time

· Collaborate with the Project Director and/or Project Manager to understand project requirements and timelines. Provide administrative support to the project team, including project preliminaries, site setup, scheduling meetings, maintaining project documentation via digital platforms, and processing project progress claims.

· Ensure seamless communication and coordination among different project stakeholders.

· Assist in resource allocation for projects, including testing equipment and facilities.

· Coordinate with various internal departments to fulfill project resource needs.

· Improve administrative processes by evaluating and enhancing them according to ISO requirements to increase efficiency and effectiveness.

· Implement best practices in project administration to streamline workflows.

· Oversee the creation and maintenance of project documentation, including plans, schedules, and reports in SharePoint. Ensure compliance with document management and retention policies.

· Facilitate communication between project teams, management, and other stakeholders, including the Corporate Division.

· Assist the Assistant Admin Manager/Admin Manager in organizing weekly Project Operations meetings to ensure effective communication and reporting.

· Collaborate with the Project Director and/or Project Manager to monitor project budgets, work with Finance on payment plans, track expenses, and assist in budget reconciliation. Report on budget variances and support cost-saving initiatives.

· Liaise with vendors and suppliers for project-related services and supplies. Negotiate terms to ensure cost-effectiveness and timely delivery. Evaluate vendor performance and address issues as needed.

· Participate actively in digitalization projects as a team member to contribute to the company's transformation efforts.

· Maintain good knowledge of project documentation standards.

· Possess good knowledge of Autodesk Construction Cloud (ACC).

· Provide ad-hoc support to the division as required.

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