Procurement Excutive

2 weeks ago

Singapore Xingfloors Full time
Overview

Procurement / Sub-contracts Administrator role focusing on reconciliation of sub-contractor claims, payment certifications, and coordination with external suppliers, QS, and finance to ensure timely and accurate procurement and payment processes.

Responsibilities
  • Update management on sub-contractors' claims status (work performed, penalties, back-charges, advances imposed on sub-contractors).
  • Prepare debit notes on back-charges and/or penalties; follow up to ensure debit notes are contra against sub-contractor claims.
  • Identify and resolve discrepancies between records of sub-contractor work completed and sub-contractor claims.
  • Verify that payment certifications issued to sub-contractors align with approved interim payment recommendations.
  • Reconcile sub-contractor invoices against payment certifications issued.
  • Prepare quarterly accrual listings for work done by sub-contractors yet to be billed.
  • Collaborate with external suppliers to ensure accuracy in price and quantity for materials ordered and delivered.
  • Reconcile delivery orders against approved purchase orders and supplier invoices; liaise to rectify discrepancies/disputes with external suppliers.
  • Liaise with the QS regarding discrepancies in certification amounts.
  • Coordinate with Finance for payments requiring immediate attention due to site work schedule.
  • Perform other duties as assigned.
Key Performance Outcome Measurements
  • Accurate reconciliation of delivery orders against invoices and purchase orders.
  • Accurate reconciliation of sub-contractor claims with QS-certified amounts and payments.
Qualifications
  • Seniority level: Entry level.
  • Employment type: Full-time.
  • Job function: Purchasing and Supply Chain.
  • Industries: Construction.
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