Corporate Secretariat

4 weeks ago

Singapur, Singapore National University of Singapore Full time

Overview

To manage the secretarial and administrative functions in the Secretariat of the Board of Trustees for the NUS Group of companies which include but not limited to the following:

  • Provide secretariat support to the Board and Board Committees, including the scheduling of meetings, and the preparation, review, and collation of meeting materials
  • Write minutes of meetings and prepare board and members’ resolutions
  • Follow-up on decisions made by the Board
  • Facilitate communication on Board matters e.g. drafting of letters, emails and board papers
  • Process the appointment and re-appointment to the Board/ Board Committee
  • Update and maintain statutory registers and records, ensure compliance with statutory and regulatory requirements
  • Ensure timely filings with ACRA and Charity Portal
  • Other duties as required
Qualifications
  • Good university degree and holding corporate secretarial qualifications
  • At least 3 years of in-house corporate secretarial work experience
  • Excellent communication skills and a flair for writing
  • Able to maintain the highest standards of confidentiality, discretion and integrity
  • Meticulous, conscientious, excellent time-management and organising skills with the initiative to adapt and think laterally as well as a flexible and can-do attitude
  • Resilient and able to operate under pressure in a fast-paced environment
  • Able to work independently with minimum supervision as well as enjoy being a team player with great people skills who can collaborate and build relationships
  • Highly proficient in MS Office applications including Word, Excel, and Powerpoint; familiarity with DocuSign and Sharepoint will be advantageous
Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Higher Education
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