Facilities Executive

4 days ago

Singapur, Singapore SPD Full time

Key Responsibilities Facilities Management

  • Provide support to ensure a clean and safe environment for all SPD premises in compliance with authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.
  • Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirements and review all vendors’ performance yearly
  • Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc
Transport Management
  • Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors
Project Management
  • Provide support to the project team for new renovation and upgrading works.
  • Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
Administrative functions
  • Perform sourcing, evaluation of quotations and seek approval for purchases.
  • Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
  • Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) required for the operations and meeting funding/audit requirements
  • Coordinate and support the renewal of contracts and agreements required for the operations
Support other administrative activities and events
  • Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc
  • Support all administrative works such as managing card access, printing and phone line management, etc
  • Other administrative duties as assigned
JOB HOLDER REQUIREMENT
  • Diploma in any discipline (or equivalent).
  • Minimum 5 years of relevant work experience for diploma holders.
  • Candidates without the stated qualification but with substantial relevant experience may also be considered.
  • Proficiency in Microsoft Office 365 applications (Outlook, SharePoint, Word, Excel, PowerPoint) is preferred.
  • Possession of own transport will be an added advantage.
  • Proactive, detail-oriented, with strong communication and interpersonal skills; able to work effectively both independently and as part of a team
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