Executive Assistant

Overview

VT Markets is an award-winning multi-asset brokerage trusted by over 3 million traders in over 160 countries with 360 employees. Founded in 2015, VT Markets aims to make trading accessible to everyone and offers a robust trading environment, extensive instruments, ultra-low spreads, and fast execution.

Position: Executive Assistant / PMO (CEO's Office) based in Singapore. You will report to the CEO and act as the trusted right-hand, managing executive support, coordinating complex calendars, personal matters, client entertainment, and driving strategic projects. You will liaise with internal and external stakeholders and represent VT Markets with professionalism.

Responsibilities

• Manage the CEO's complex calendar across multiple time zones, schedule meetings, appointments, and strategic engagements
• Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items
• Chase and compile regular reports and dashboards to keep the CEO informed of key metrics
• Coordinate client entertainment activities, ensuring hospitality and relationship building
• Handle personal and family matters including visa applications, travel arrangements, and personal appointments
• Serve as primary contact for internal and external stakeholders seeking CEO engagement
• Manage travel logistics including flight bookings, accommodation, and detailed itineraries
• Screen and prioritize communications, ensuring urgent matters receive prompt attention
• Maintain confidential filing systems and handle sensitive information with discretion
• Coordinate with global teams to engage across regions and time zones
• Prepare briefing materials and background information for CEO meetings and client interactions
• Handle ad-hoc administrative tasks and special projects as required

PMO Responsibilities

• Support the CEO in driving strategic projects by monitoring timelines, milestones, and deliverables
• Establish and maintain a structured project tracking system for visibility into progress
• Coordinate cross-functional teams to ensure alignment and accountability on CEO-sponsored projects
• Develop executive-ready project updates, presentations, and performance reports
• Identify risks and roadblocks, escalate critical issues with recommended solutions
• Facilitate project governance with maintained documentation, decision logs, and follow-ups
• Bridge the CEO and project owners to translate objectives into measurable outcomes

What Success Looks Like

• Seamless Executive & PMO Support: CEO operates efficiently through proactive calendar management, information flow, and project tracking.
• Exceptional Stakeholder Experience: Professional, responsive engagement that strengthens VT Markets' reputation.
• Strategic Execution & Impact: Initiatives delivered on time, risks managed, outcomes aligned with strategy.

What Makes You a Great Fit

Job Experience & Education:

• Bachelor's degree in any discipline with 3-4 years of executive assistant experience
• Experience supporting senior executives in fast-paced environments
• Proven ability to manage complex schedules and multiple priorities

Technical and Functional Skills:

• Fluent in English with excellent written and verbal communication
• Business proficiency in Mandarin required to liaise with Chinese stakeholders outside Singapore
• Advanced proficiency in Microsoft Office, calendar systems, and administrative tools
• Strong organizational skills with high attention to detail

Soft Skills:

• High emotional intelligence with warm, people-focused demeanor
• Excellent interpersonal skills and ability to build rapport quickly
• Flexible and adaptable with changing priorities and urgent requests
• Discretion handling confidential personal and business matters

What We Offer

As official partners of Newcastle United F.C., VT Markets seeks excellence through a culture of transparent performance management. We value collaboration and intrapreneurship, and aim to empower everyone to contribute to strategic outcomes as part of a diverse global team across >15 countries.

Your Journey After Applying

• Screening interview with our talent acquisition partner
• Interview with the HR Director
• Second interview with the CEO

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• General Business, Administrative, and Project Management

#J-18808-Ljbffr

---