Executive, Facilities

3 weeks ago

Singapur, Singapore SPD Full time

Overview

Executive, Facilities (1 Year Contract) at SPD

Responsibilities
  • Facilities Management: Provide support to ensure a clean and safe environment for all SPD premises in compliance with authorities’ guidelines such as BCA, NEA, SCDF, WSH, etc.
  • Facilities management: Act as the main point of contact and manage all outsourced facilities management service vendors to ensure full compliance with the contract scope and requirements and review vendors’ performance annually.
  • Assist the team in planning for emergency response, including fire safety management and pandemic planning.
  • Transport Management: Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors.
  • Project Management: Provide support to the project team for new renovation and upgrading works; coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
  • Administrative Functions: Perform sourcing, evaluation of quotations, and seek approval for purchases; undertake purchase arrangements to ensure value for money; prepare/update and file documents such as contracts, service requests, certifications, insurance, and financial records; coordinate and support renewal of contracts and agreements required for operations.
  • Support Other Administrative Activities and Events: Provide logistic support for SPD events and activities (e.g., Board Meetings, Committee Meetings, Managers’ Meetings); manage card access, printing and phone line management; perform other administrative duties as assigned.
Requirements
  • Possess at least a Diploma in any discipline
  • At least 5 years of relevant working experience for Diploma holders
  • Applicants lacking the minimum educational qualification may be considered if they possess significant relevant working experience
  • Proficient in Microsoft Office 365 (Outlook/SharePoint/Word/Excel/PowerPoint) preferred
  • Possession of own transport will be an advantage
  • Proactive, meticulous, with good communication and interpersonal skills, and a good team player
  • Only Singaporeans need apply
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