Training Administrator

4 weeks ago

Singapore SINGAPORE CAE FLIGHT TRAINING PTE. LTD. Full time

Job Description

  • Validating pre-requisites for all trainees

  • Prepare and act as Exam Invigilator as required

  • Ensuring trainees are signed up for e-courseware or materials

  • Coordinate instructor and plan schedule for

  • Planning and coordinating all ATO approval visits and maintenance of the training records for the training staff and students.

  • Ensure all trainees' records are correctly entered prior to submission to AOCs/trainee

  • Attend meetings, follow-up calls and emails, and manage trainer's databases

  • Minute and compile minutes for meetings

  • Implement appropriate filing and associated office procedures

  • Assist in preparation of training documentation as required

  • Assist on any matters arising relevant to ATO

  • Assist in all internal audits and the review of quality procedures & processes

  • Assist to monitor training schedules and maintains availability as a priority

  • Assist to maintain accurate SFIs training records as required

  • Assist in the development, implementation, and monitoring of best practice principles for customer service focus and delivery.

  • Assist to coordinate with trainees on matters pertaining to training

Job Requirements

  • Highly skilled in greeting customers, determining nature of business and directing to concerned person

  • Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contacts.

  • Able to work under pressure and meet the dateline.

  • Thorough understanding of making copies of printed documents, and filing correspondences, reports and records.

  • Individual with good problem solving and team working skills. Proven experience in handling, operational support duties along with great ability to manage duties.

  • Versatile and well-organized administrative skills with deep knowledge of making administrative and procedural decisions, with the aim of running an efficient office system.

  • An accomplished and results-oriented individual with a strong aptitude for organization and office administration. Committed to the highest levels of professional excellence by virtue of hands-on administrative and operational experience.

  • A broad range of skills in office administration, operations, and clerical work.

  • Proven ability to handle difficult situations.

  • Have a working knowledge of training programs, including relevant terminology and applicable regulatory requirements.

  • Working level knowledge of Excel or similar spreadsheet applications.

  • Minimum:Diploma in Business Administration or equivalent / Degree preferred.

  • Relevant experience will be an added advantage

  • 1 years' experience in Training Administration is preferable

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