Senior Executive, Graduate Studies

4 weeks ago

Singapur, Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a Senior Executive to provide support to the Graduate Studies team. The incumbent will be supporting the school to effectively manage the graduate studies and research processes.

AdmissionsPrepare interview logistics and schedule interviews for shortlisted applicantsCompile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirementsMaintain scholarship files and track application status to ensure updated information is readily availableWork with admin team to provide logistical support to postgraduate students when they arriveLiaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc)

ExaminationCoordinate with course coordinators to compile all examination requirements and feedback and submit to Central AdminPrepare list of examiners and invigilators for the courses offered and submit confirmed list to OASCollate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submissionCoordinate in script checking and marks entry

Qualifying examination (QE), thesis submission and oral examination (OE)Coordinate on processes for QE, OE and thesis submissionWork closely with faculty and students to ensure that examiners have been confirmed and approved.Coordinate with students and panel members to schedule QE and OEInform panel members and students of the presentation scheduleCheck to ensure all the forms are duly and correctly filled and are submitted in orderConsolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate CollegeMonitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review processEnsure timely scholarships renewals

Leave Application (LOA, Conference/training leave)Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leaveProcess all the leave application and reimbursement promptlyCreate vendor via ServiceNow for new vendor for payment

STP (Exchange/ Non- graduating students)Prepare a guideline for student to apply their STP application onlineWork with OGEM and One Stop to process the documentsEnsure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees

OthersPerform postgraduate processes in accordance to the policies and guidelines of the UniversityProvide support in process alignments within the unitMaintain up-to-date postgraduate student recordsWork closely with Students unit for graduation/ hooding ceremonyTracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basisAssist TA coordinator in assignment of Teaching Assistants' dutiesSupport the coordination of PG events such as 3MTAny other ad-hoc duties or projects assigned

Requirements:A bachelor's degree in any disciplineProficient in MS OfficeAt least 1 year of prior experience in educational program management is preferredStrong ability to communicate (verbal and written skills) effectively with students, faculty, and team membersPlanning and organizing, communication skill, negotiation and influencing skillsKnowledge of contract management, data analysis, financial managementResourceful and independent.Ability to work effectively under pressure.Proactive and a positive attitude towards work tasks.Conscientious team player.Assertive and meticulous.

Hiring Institution: NTU

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