Admin Officer

3 weeks ago

Singapore Mashreq Bank Full time
Job Summary

The Elite Job is seeking a highly organized and detail-oriented Admin Officer / Executive (Contract) to support day-to-day administrative operations. The ideal candidate will be responsible for ensuring smooth functioning of office activities, coordinating with various departments, and maintaining accurate documentation. This role is ideal for professionals who excel in multitasking, possess excellent communication skills, and are capable of working in a fast-paced environment.

Key Responsibilities

  • Manage daily office operations, including handling correspondence, filing, and record maintenance.

  • Assist in scheduling meetings, preparing agendas, and taking meeting minutes.

  • Coordinate with internal teams and external vendors for smooth execution of tasks.

  • Monitor office supplies and manage procurement of necessary materials.

  • Prepare and maintain accurate administrative and financial reports as required.

  • Ensure compliance with company policies and procedures in all administrative tasks.

  • Support HR and Finance teams with data entry, payroll coordination, and other administrative functions.

  • Handle confidential information with discretion and maintain data integrity.

  • Assist in organizing company events, workshops, and training sessions.

Required Skills and Qualifications

  • Bachelors degree in Business Administration, Management, or related field.

  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

  • Excellent written and verbal communication skills.

  • Strong organizational and time management abilities.

  • Ability to work independently and handle multiple priorities under pressure.

  • Basic knowledge of office equipment and administrative procedures.

Experience

  • 1–3 years of experience in administrative or executive support roles.

  • Prior experience in handling contract-based roles or project administration is an added advantage.

Working Hours

  • Contract Duration: 6–12 months (extendable based on performance).

  • Work Schedule: Monday to Friday, 9:00 AM to 6:00 PM.

  • Occasional flexibility may be required for urgent tasks.

Knowledge, Skills, and Abilities

  • Strong problem-solving and analytical skills.

  • Ability to maintain confidentiality and integrity in handling sensitive information.

  • Effective interpersonal skills to work with diverse teams.

  • High level of attention to detail and accuracy.

  • Quick adaptability to changing priorities and tasks.

Benefits

  • Competitive contract-based remuneration.

  • Opportunity to gain experience with a leading organization.

  • Professional development and skill enhancement opportunities.

  • Positive work culture with supportive teams.

Why Join The Elite Job?

At The Elite Job, we believe in empowering professionals to achieve their full potential. By joining us, you will work in a dynamic environment where innovation and excellence are valued. We provide opportunities for growth and recognize performance, ensuring you thrive both professionally and personally.

How to Apply

Interested candidates are invited to submit their updated resume and a brief cover letter to us with the subject line Application for Admin Officer / Executive (Contract) .
Shortlisted candidates will be contacted for the next steps in the hiring process.

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