Senior Executive, Space

3 weeks ago

Singapur, Singapore DOCTOR ANYWHERE OPERATIONS PTE. LTD. Full time

About the team

DA's General Health Services (GHS) business unit oversees our GP clinics, executive health screening and imaging centre, virtual clinic, mobile services, marketplace and pharmacy services in Singapore.

The Space & Material Planning team is a crucial part of the GHS business unit, supporting the day-to-day operational requirements of our healthcare facilities in Singapore.

About the role

The Senior Executive, Space & Material Planningis responsible for managing the planning, tracking, and replenishment of consumables while ensuring the smooth operation and maintenance of facilities. This role requires strong organizational skills, cross-functional coordination, resourcefulness and an eye for both operational efficiency and compliance.

This role is primarily based in Tai Seng, Singapore and reports directly to the Manager, Space & Material Planning.

A summary of the key responsibilities are as follows:

  • Consumables Planning & Management
  • Monitor stock levels and usage rates of consumables (e.g., office supplies, medical consumables, clinic supplies, cleaning materials, etc.).
  • Develop and maintain accurate inventory forecasts to prevent shortages or overstock.
  • Coordinate with procurement and suppliers for timely ordering and delivery.
  • Maintain and update the consumables inventory system/database.
  • Ensure consumables are stored, labeled, and rotated properly to reduce waste and prevent expiry.
  • Investigate and document incidents involving consumables (e.g., discrepancies, loss, contamination).
  • Support audits and implement controls to ensure compliance with internal policies and standards.

Facilities Management Support

  • Oversee routine maintenance schedules and coordinate facility repairs or service calls.
  • Conduct regular inspections to ensure cleanliness, safety, and functionality of facilities.
  • Support space planning and office layout adjustments as needed.
  • Liaise with contractors, vendors, and internal teams to resolve facilities-related issues.
  • Assist with emergency response procedures and incident documentation related to building issues.

Reporting & Compliance

  • Generate regular reports on consumable usage, facilities incidents, and service status.
  • Ensure compliance with health, safety, and environmental regulations.
  • Assist in the implementation of sustainability initiatives involving materials or building systems.
About you
  • Min. NITEC or Diploma in Facilities Management, Logistics, Business Administration, or a related field.
  • Minimum 2–4 years of experience in inventory, logistics, or facilities coordination.
  • Strong planning and organizational skills
  • Attention to detail and data accuracy
  • Problem-solving and incident management
  • Good interpersonal and communication skills
  • Familiarity with facility maintenance processes and vendor management
  • Proficiency in Google tools (Google sheets, slides, Gmail)
  • Willingness to be hands on to manage simple repairs
  • Willingness to work in the evenings and on weekends and Public Holidays, where required, to oversee facility repairs or events scheduled outside of normal operating hours.
  • Willingness to travel to various locations, including our clinics and health screening centre where required.
  • Comfortable working independently on daily tasks and taking initiative when required
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