Crewing Executive

Responsibilities:

1. Crew Recruitment & Selection

• Source and review qualified personnel for various tug positions and submit shortlisted candidates to the Crewing Manager for interviews.

• Evaluate candidates' qualifications, experience, and certifications to ensure compliance with company and regulatory requirements.

• Liaise with the Crewing Manager regarding crew selection, approvals, and replacements.

2. Crew Scheduling & Deployment

• Coordinate and manage crew schedules, ensuring optimal staffing levels to meet operational demands.

• Plan and execute crew changes efficiently while minimizing disruption to vessel operations.

• Monitor crew rotation cycles and ensure timely relief arrangements.

3. Compliance & Certification Management

• Ensure all crew members meet statutory and company-mandated training, certification, and medical requirements.

• Keep track of certificate validity and arrange necessary renewals in a timely manner.

• Ensure compliance with industry regulations (e.g., MPA, IMO, and Flag State requirements).

• Update and maintain crew lists in the MPA , ensuring accuracy and timely submission.

• Apply for Singapore Certificate of Endorsement (COE) and General Operator's Certificate (GOC) for officers as required.

4. Communication & Welfare Support

• Act as a key point of contact for crew members, addressing their inquiries and concerns.

• Provide necessary information and support crew welfare needs.

• Ensure that crew members receive timely updates on company policies, operational changes, and training requirements.

5. Crew Appraisal

• Monitor crew appraisals and ensure they are completed upon sign-off or when a crew member is considered for promotion.

• Follow up with the vessel or superintendent to ensure timely appraisal submissions.

• Review crew performance and discuss re-employment suitability with the Crewing Manager.

• Maintain crew appraisal records, ensuring they are properly saved in crew folders and accessible when required.

6. Crew Payroll Management

• Handle the full set of payroll processing for both local and expatriate crew.

• Ensure accurate payroll calculations, including basic wages, overtime, allowances, deductions, and leave pay.

• Process and verify crew salaries in compliance with contractual agreements and statutory requirements.

• Follow up with the approvals to ensure the payroll is approved in the bank on time.

• Manage payroll discrepancies, salary adjustments, and off-cycle payments.

• Maintain accurate payroll records and generate payroll reports for management review.

7. Budget & Cost Management

• Assist the crewing manager in managing the crewing budget, including salaries, training, and travel expenses.

• Optimize cost efficiency in crew operations without compromising safety and compliance.

• Track crew-related expenditures and report variances to management.

8. Interdepartmental Coordination

• Work closely between crewing team and other departments to support operational needs and enhance crew management efficiency.

• Liaise with local agents, port authorities, and regulatory bodies as required.

• Contribute to policy development and process improvements in crew management.

9. Emergency & Contingency Planning

• Support emergency crew deployment or last-minute travel arrangements when needed.

• Support crisis management efforts in case of medical or operational emergencies.

10. Data Analysis & Reporting

• Maintain accurate crew records and databases for reporting and analysis.

• Analyze crew-related data and trends to identify areas for improvement.

• Maintain reports on recruitment, retention, training, and compliance.

11. Ad-hoc Duties

• Assist in special projects and assignments as required by management.

• Provide administrative support for audits and inspections related to crew management and compliance.

• Participate in company events, seminars, and training programs assigned.

• Undertake additional tasks and responsibilities as directed by the Crewing Manager.

Requirements:

• Minimum Diploma in Maritime Studies, Human Resource Management, Business Administration, or related field.

• Relevant maritime certifications (e.g., STCW, MLC) are advantageous.

• Minimum 3 years of experience in the Marine Industry.

• Have experience coordinating with crewing agencies.

• Knowledge of Maritime Labour Convention (MLC) regulations.

• Good organizational and communication skills.

• Ability to guide and coordinate with a diverse crew workforce effectively.

• Ability to work effectively under pressure and in a fast-paced environment.

• Able to independently plan a schedule with compliance.