Executive Assistant

2 weeks ago

Singapur, Singapore RAPID PHYSIOCARE PTE. LTD. Full time

Executive Assistant - Group HQ (Rapid Group)Location: SingaporeBrands: Rapid Physiocare | Rapid Pilates | RAPIDÉEmployment Type: Full-TimeThe Rapid Group is strengthening its headquarters operations and is seeking a highly dependable Executive Assistant to support all backend functions across the organisation. This role works closely with the Group Manager (GM) and plays a critical part in ensuring the entire Group operates with precision, structure, and consistency.About the RoleThis role anchors the administrative and operational backbone of Rapid Group HQ. You will support the GM across daily coordination, documentation, accounts-related tasks, and cross-brand communication. Your work will directly influence the efficiency and integrity of our operations across physiotherapy clinics, Pilates studios, and the RAPIDÉ wellness division.Key Responsibilities1. Administrative & Operational Support\t• \tManage day-to-day HQ administration, scheduling, and correspondence.\t• \tMaintain structured digital filing systems and ensure documents are updated and accessible.\t• \tPrepare reports, summaries, templates, and operational documents for Group use.2. Finance & Accounts Coordination\t• \tWork closely with the accountant on invoicing, reconciliations, vendor payments, and basic bookkeeping.\t• \tTrack staff claims, purchases, operational spending, and monthly billings.\t• \tSupport the GM with finance-related documentation and timelines.3. HR & Compliance Support\t• \tAssist with onboarding files, HR records, staff documentation, and compliance checklists.\t• \tCoordinate with HR and clinic teams to maintain accurate employee data and operational logs.4. HQ Process & System Management\t• \tStandardise SOPs, templates, and workflows to improve efficiency across all brands.\t• \tSupport inventory, asset tracking, and backend logistics.\t• \tEnsure seamless communication across HQ, clinical teams, Pilates, and RAPIDÉ.5. Project & Meeting Coordination\t• \tAssist the GM with project follow-ups, timelines, and status updates.\t• \tPrepare meeting agendas, minutes, and action trackers.\t• \tCoordinate internal projects across multiple brands.Key Qualities We Expect\t• \tHighly organised and structured - keeps HQ operations tight, systematic, and consistent.\t• \tStrong ownership - manages tasks end-to-end and updates the GM proactively.\t• \tTrustworthy & discreet - handles confidential information with full integrity.\t• \tClear communicator - concise, professional, and accurate in all interactions.\t• \tDetail-oriented - ensures precision in documents, numbers, schedules, and follow-ups.\t• \tOperationally strong - anticipates the GM's needs and prepares ahead.\t• \tProcess-driven - enjoys refining SOPs, tightening workflows, and improving efficiency.\t• \tReliable under pressure - steady, fast, and dependable in a high-performance environment.\t• \tTech-savvy - comfortable with digital tools, cloud systems, and multi-brand coordination.\t• \tTeam-focused - works smoothly with the GM, accountant, HR, and clinics.Why Join UsYou will be part of a growing healthcare and wellness organisation built on clinical excellence, precision, and trust. This role is critical to the Group's expansion and offers a clear pathway to grow into a senior operations role.

  • Marketing Communications Executive

    2 weeks ago

    Singapur, Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Job Description Job Responsibilities: Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. Manage, plan and execute in-house guests'...

  • Executive Assistant

    2 weeks ago

    Singapur, Singapore TRITON AI PTE. LTD. Full time

    Executive Support Manage and maintain the executive's daily calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international). Prepare meeting materials, presentation slides, reports, and correspondence. Record and distribute minutes of management or client meetings. Anticipate executive needs and provide proactive...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Singapur, Singapore Onesea Solutions Pte Ltd Full time

    Executive Assistant to Chief Executive Officer Reports to: CEO / Head of Administration Position Description: The person provides a full range of administrative support to ensure the smooth running of CEO’s business activity, and office administration with maintaining strict confidentiality. Primary Responsibilities Coordinate office calendar, including...

  • Executive Assistant

    2 weeks ago

    Singapur, Singapore RANDSTAD PTE. LIMITED Full time

    about the company Our client is a globally renowned technology and infrastructure company, seeking an Executive Assistant to join the team. This newly created role offers a unique opportunity to be an integral part of a prestigious organization's success, thriving in a fast-paced and dynamic environment where your contributions truly make a difference.about...

  • Consulting Partner – Recruitment

    3 weeks ago

    Singapur, Singapore Business Executive Coach Full time

    Consulting Partner - Recruitment We are a Niche-Boutique Executive Search firm specializing in recruitment solutions for top-tier industrial experts immersed in STEM (Science, Technology, Engineering & Mathematics) Industries. We had a great momentum build up over the last 6 months, that has now enabled us to hire with confidence on the next few talents for...

  • Assistant MIS Executive

    2 weeks ago

    Singapur, Singapore ABR HOLDINGS LIMITED Full time

    About the role As the Assistant MIS Executive at ABR Holdings Limited, you will play a crucial role in the Information & Communication Technology Management division of our dynamic organisation. This full-time position is based in the Tampines East East Region, offering you the opportunity to contribute to the strategic objectives of our company.What you'll...

  • Assistant Sales Executive

    2 weeks ago

    Singapur, Singapore REFLEX-O RECREATIONS PTE LTD Full time

    We're looking for an energetic and motivated Assistant Sales Executive to join our growing fitness and wellness distribution team. If you're passionate about fitness, enjoy meeting people, and want to build a career in sales - this is a great place to start! Responsibilities: Support the sales team in promoting and selling fitness equipment. Assist with...

  • Marketing & Executive Assistant

    2 weeks ago

    Singapur, Singapore TECHNIQUE MARINE SERVICES PRIVATE LIMITED Full time

    About Us Technique Marine Services Pte Ltd has been a trusted partner in the marine and offshore industry since 2006, providing reliable engineering solutions and quality equipment to major shipyards and clients across the region. As we continue to grow, we're looking for a dynamic individual to join us as a Marketing & Executive Assistant - someone who's...

  • Assistant Programme Executive

    2 weeks ago

    Singapur, Singapore SUNLOVE ABODE FOR INTELLECTUALLY-INFIRMED LTD Full time

    We are looking for a compassionate and enthusiastic team player to join us as an Assistant Programme Executive at Senior Activity Centre @ Chai Chee. The Assistant Programme Executive assists with the centre activities and clients at the centre- Plan and prepare monthly activities schedule for clients.- Engage with the clients during the activities.- Pack...

  • Executive Assistant to CEO

    2 weeks ago

    Singapur, Singapore AVENSYS CONSULTING PTE. LTD. Full time

    Avensys is a reputed global IT professional services company headquartered in Singapore. Our service spectrum includes enterprise solution consulting, business intelligence, business process automation and managed services. Given our decade of success, we have evolved to become one of the top trusted providers in Singapore and service a client base across...