Executive Assistant to Chief Executive Officer

3 weeks ago

Singapur, Singapore Onesea Solutions Pte Ltd Full time

Executive Assistant to Chief Executive Officer Reports to: CEO / Head of Administration Position Description: The person provides a full range of administrative support to ensure the smooth running of CEO’s business activity, and office administration with maintaining strict confidentiality. Primary Responsibilities Coordinate office calendar, including sending and accepting electronic invitations, reminders, and preparation for scheduled events Prepare expense reports and reconciles credit card statements Coordinate travel booking and relevant arrangement Support preparation of meeting materials Attend management, department, and team level meetings and records minutes Provide periodic coverage of reception, work effectively with other assistants & other department members Other duties as generally an executive assistant is required Manage office records in administration, such as contacts, organization chart, and completing and storing confidential documents Manage office administration Monitor & report expenditures & utilization of personal/department entertainment & travel budget Manage the company’s memberships, affiliations, company car & its lease Perform other duties as required Requirements Minimum 3 years of relevant experience as an executive assistant Ensure the effective and professional handling of incoming and outgoing correspondence, emails, and telephone calls Able to work under pressure in a fast-paced environment Proficiency in Microsoft Office suite (including Outlook, Word, Excel and PowerPoint) Strong verbal and written communication skills Additional Desired Qualifications Working knowledge of Adobe Creative Suite (for newsletter production) Knowledge about the Health, Safety, Environmental Protection and Quality Policy, and the responsibilities under the Environmental Management System (EMS) Job Demands and/or Physical Requirements Periodic overtime to meet deadlines or accommodate time zone differences Will be required to be available via mobile device outside of office hours Seniority level Entry level Employment type Full-time Job function Administrative Industries Maritime Transportation #J-18808-Ljbffr

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