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Office Admin

4 months ago

Singapur, Singapore Maneuver Marketing Pte Ltd Full time

About Us

Maneuver Marketing is dedicated to building, operating and scaling brands.

In 5 years, we grew our own health and wellness brand from $0 to USD$150M+ in annual revenue, serving more than 2,000,000 customers worldwide. Our brand’s success is driven by our commitment to providing high-quality health products. This result has brought us recognition by The Financial Times, ranking us 12th among Asia Pacific’s High-Growth Companies in 2023. In both 2023 and 2024, The Straits Times and Statista consistently recognized us as one of the top 10 fastest-growing companies in Singapore.

Overview of the role

At Maneuver Marketing, we are seeking a highly organized and proactive Office Administrator to support our dynamic team. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will play a crucial role in ensuring the smooth operation of our office, supporting our staff, and enhancing our organizational processes.

Key Responsibilities

Communication Management

  • Handle day-to-day communications within and outside the organization, manage emails, phone calls, and mail, ensuring all communications are directed to the appropriate departments.

Document and Database Management

  • Maintain accurate company records and databases, organize documents in both physical and digital formats.

Office Supplies and Equipment Management

  • Ensure the office is well-stocked and all equipment is functioning properly through effective inventory management and vendor liaison.

Human Resources Support

  • Provide administrative support to the HR department, including scheduling interviews, onboarding new employees, and maintaining accurate employee records.

Facility Management

  • Oversee the maintenance of the office environment, managing cleaning, maintenance schedules, and safety protocols.

IT Coordination

  • Collaborate with IT support to ensure technological systems are functioning efficiently and manage software updates and troubleshooting.

Event Planning

  • Assist in organizing company events, coordinating logistics to ensure successful execution.

Problem Solving and Decision Making

  • Resolve administrative issues and challenges efficiently, using effective decision-making skills to maintain office efficiency.

Project Assistance

  • Support various departmental projects by providing administrative assistance, tracking project timelines, and ensuring timely delivery.

Travel Management

  • Manage travel arrangements, including booking flights, accommodations, and preparing itineraries for business travel.

Requirements

Required Skills and Qualifications

  • Proven experience as an office administrator, office assistant, or relevant role.
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office and other office management tools and applications.
  • Ability to handle confidential information.
  • Strong problem-solving skills and the ability to think critically.

Preferred Skills

  • Experience with office moves
  • Experience in managing corporate events.
  • Understanding of basic HR functions and compliance.

Benefits

  • Competitive salary and performance-based bonuses.
  • Opportunities for professional development and advancement.
  • Collaborative and dynamic work environment.