Transportation Import/Export Co-Ordinator
2 months ago
DESCRIPTION
We are looking for an experienced Transportation Import/Export Co-Ordinator to join our team in our SE Asia office in Singapore and reports to the Transportation team Lead. It is onsite based role . The role be first point of contact for the logistics service providers and internal stakeholders and managing international Air, Courier & Ocean shipments into site (Inbound) and managing outbound ocean mode shipments. This role will also be working very closely with Material planner, Customer service and Warehouse operations on daily basis.
In this role, you will make an impact in the following ways:
Shipping
Inbound Transportation (Air, Ocean & Express/Courier )
Managing shipments (FCL, LCL, Air, and Courier) from Global Suppliers for on time delivery to the Distribution Centre
Shipment coordination with internal stakeholders and freight forwarders on delivery schedule
Ensure full set of documentation of shipments is in compliance with Customs regulations before import into the site
Working closely with the Quality team to review the damage to receiving goods
Manage shipment claims related to forwarders' damage or shipment discrepancy and liaise with insurance providers for claims reporting
Maintain the Master data tracker to ensure that all the shipments are up to date and visible to stakeholders
Leading Process improvement initiatives and proposals to improve metrics
Planning of bays for loaded containers to be trucked into SPDC
Inform hauler when to truck in and truck out containers
Update all ETAs, truck in and truck out dates into GOMs (systems) accordingly
Outbound Transportation
Monthly FCL prebooking with forwarders
Sourcing for alternative sailing for additional orders drop
Sending LCL booking after shipment staged by warehouse
Updating forwarder booking details into the sea tracker file
Provide shipping document (DDA, VGM, Invoices) to forwarders
Planning of bays for FCL Quality
Working closely with the quality team for claims processes related to Freight Forwarders damages or shipment discrepancy
Working closely with HSE to investigate root cause for safety incidents and provide recommendation if needed
Health, Safety & Environmental (HSE)
Reports any work-related injury, illness, incident or hazard.
Complies with HSE standards, policies, procedures & regulations.
Engages in HSE training.
Others
Develop logistics analytics to make operational performance and trends visible
Lead and participate in weekly meeting with Operations team.
Execute the daily operational logistics processes
Work closely with stakeholders - internal and/or external to develop short term tactical improvements.
Use the logistics system to drive consistent planning signals across the supply chain
Participate in functional process improvement teams
Takes ownership and accountability for the inbound lead time challenges.
RESPONSIBILITIES
To be successful in this role you will need the following:
Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Drives results - Consistently achieving results, even under tough circumstances.
Global perspective - Taking a broad view when approaching issues, using a global lens.
Manages complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.
Optimizes work processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
QUALIFICATIONS
Any Degree in supply Chain/Logistics, Business, Engineering or at least 2-3 years work experience in Logistics
At least 2-3 years work experience in work experience in Import/Export Transportation
Experience in managing high volume of inbound and outbound flow
Basic Knowledge of Import/Export shipping procedures and documentation will be critical
Strong Verbal and written communications skills, details Oriented and Meticulous
Possess a great sense of Responsibility
Analytical mindset
Experience using Microsoft Excel(Advanced), PowerPoint, Power BI and using other systems as required by team
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