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Assistant Processing Manager
5 months ago
Job Description
Understand the different types of services relating to mail business. Understand the mail guidelines and schemes for the different categories of mail and their service level for delivery. Responsible for the efficient and smooth operation of mail processing for local posting as well as those received from overseas postal administrations Responsible for all the staff under his supervision in the section To optimize the deployment of manpower under his charge so as to achieve high productivity and efficiency To ensure that all staff is properly trained to operate various machines for processing of mail To enforce strict compliance of all related Work, Health and Safety matters for all staff within his supervision Responsible for the processing of mail according to the priority of mail to meet the service standard set by IMDA Ensure all mails are processed timely base on the different priority and service level and are connected to delivery bases for delivery. To liaise with other sections on mail posted, especially from Bulk Mail Centre, in relation to the processing, security and payment aspect of it Responsible for the cleanliness and good housekeeping of the section To enforce and ensure that staff comply with security rules by the management and to make random checks on staff lockers To be responsible for the investigation and follow-up action pertaining to customer's enquiry, request or complaints on matters relating to mail processing, surcharge mail or returned items To work closely with maintenance staff to ensure low machine down time and maximizing the machine performance Take responsibility for all work performance of the unit, including down time and turnover of the staff. To communicate and conduct dialogue sessions with staff in order to give and get feedback on matters pertaining to the section's operation To maintain and submit daily statistical report of mail volume, machines and staff performance Ensure and monitor staff discipline through monitoring and performance counselling of poor performers of all grades of staff in the workforce To oversee the day to day administrative staff matters such as attendance hours, annual leave, shift allowance, medical leave and ensure that all required information are update daily. To conduct regular floor supervision to check on staff input and output to the machines so as to ensure that right type of mail is feed to the machine. To ensure that the date stamps and machine set dates are in order for the processing of mails To prepare and update operation instructions and procedures or other new projects as and when required Work with the line managers to generate production improvement strategies to improve productivity and efficiency at the operation floors. To perform any other duties or assignments as instructed I assigned by superiors.Requirements:
Able to perform 3 rotating shifts (Morning, Afternoon, Night) At least 3 years of relevant supervisory experience in similar industry