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Senior Executive, Office Planning

4 months ago

Singapur, Singapore Singtel Full time

At Singtel, our mission is to Empower Every Generation. We are dedicated to fostering an equitable and forward-thinking work environment where our employees experience a strong sense of Belonging, to make meaningful Impact and Grow both personally and professionally. By joining Singtel, you will be part of a caring, inclusive and diverse workforce that creates positive impact and a sustainable future for all.

Be part of something BIG

The Office Planning & Events Executive will be responsible for facilitating and coordinating activities driven by

the Planning team and supporting day-to-day operations of the GCFO office.

Make an impact by:

Administrative Support

• Procurement - raising all required paperwork through various procurement systems (SAP, iBuy, AcuBuy) for staff functions (ie. Venues, event organisers, vendors etc)

• Monthly updating and tracking of office & events expenses

• Management of department assets and inventory

• Annual CAPEX and OPEX budget exercise – oversee inputs into BPC system

• Adhere to internal policies and procedures with regards to reporting activities and spend, compliance regulations, approval processes and ensuring appropriate documentation is in place

• Support the Business Planning manager on workplace planning (lockers, desk allocation etc)

Office Wellness

• Lead in office welfare initiatives – including (a) creating / curating various care / appreciation packs and welcome packs for newcomers and (b) shortlisting and purchasing wellness snack to energise Team GCFO

• Work with GCFO Change Leaders to drive department-wide staff initiatives

Events support

• Facilitate logistics support for staff engagement initiatives / corporate events including sourcing of venues / vendors and on-site administrative support to the team during the event. (eg. townhalls, annual staff functions etc)

• Support the execution of all internal and external events under the GCFO office

• Assist with the end-to-end process of event planning, ranging from event briefs, research, approvals, venue set-up, event design, onsite support, production management (audio-visual, virtual event management), budget management and post-event analysis

• Effectively manage external vendors, venues and internal stakeholders on all event-related matters

• Manage corporate calendar of events

Skills for success:

• Polytechnic Diploma in any field

• Minimum 1-2 years’ of relevant experience

• Excellent communication skills, ability to articulate well and present to all levels of management

• Possess strong interpersonal skills

• Experience in collaborating effectively across internal stakeholders, different regions and with vendors

• Ability to multi-task in a time-pressured environment

• Proficient with Microsoft software e.g. Excel, Word and PowerPoint

• Willing to learn and have positive work attitude

Rewards that Go Beyond:

Full suite of health and wellness benefits Ongoing training and development programs Internal mobility opportunities

Your Career Growth Starts Here. Apply Now

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.