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Facilities Manager

4 weeks ago

Singapur, Singapore JLL Full time

Description

Human Experience:

the client is passionate about Human Experience and the goal is to create a workplace where employees feel valued, engaged, and motivated to contribute to the company's success. In this role you will be responsible for crafting and implementing strategies to enhance the overall employee experience within an organization. This role is becoming increasingly crucial as companies recognize the direct correlation between employee satisfaction, productivity, and overall business success.

Responsibilities:

Facility Operations and Maintenance:

Provide effective leadership and supervision to two separate facilities management teams, ensuring efficient operations, maintenance, and repairs. Monitor the implementation of preventive and corrective maintenance programs across both sites to optimize facility performance. Conduct regular inspections of the facilities to identify maintenance and repair needs, and coordinate their resolution in a timely manner. Oversee energy management programs, including monitoring consumption, implementing energy-saving initiatives, and promoting sustainability practices. Ensure compliance with all relevant safety, health, and environmental regulations at both sites.

Team Management:

Lead, mentor, and supervise the facilities management teams at each site, providing guidance and support in daily operations. Set performance goals, conduct performance evaluations, and provide ongoing feedback to team members. Foster a collaborative and positive team culture, encouraging professional growth and development. Coordinate staffing requirements, including recruitment and training, to ensure adequate resources are available for smooth operations.

Health and Safety Compliance:

Ensure compliance with health and safety regulations, codes, and guidelines. Conduct regular inspections to identify potential hazards and address any safety concerns promptly. Ensure emergency response plans and procedures are in place and regularly tested. Provide safety training and promote a culture of safety and awareness among employees and contractors. Collaborate with relevant stakeholders to resolve health and safety issues effectively.

Vendor Management and Contracts:

Develop and maintain strong relationships with vendors, suppliers, and service providers at each site. Evaluate vendor performance, negotiate contracts, and ensure compliance with service level agreements. Review vendor invoices, track expenses, and manage budget allocations for facilities services at each location. Regularly assess vendor capabilities and seek competitive bids to optimize service quality and cost efficiency.

Financial Management and Budgeting:

Develop and manage facilities budgets for each site, ensuring proper allocation of financial resources. Monitor budget performance and analyze variances, proposing cost-saving measures and operational efficiencies. Prepare regular financial reports for senior management, highlighting key metrics and providing recommendations for improvement.

Project Management:

Coordinate and manage facility-related projects at both sites, from planning to execution, while ensuring adherence to quality standards, budgets, and schedules. Collaborate with internal stakeholders and external consultants to develop project plans, identify project risks, and manage project outcomes. Monitor project progress, provide regular updates, and resolve any issues or obstacles that may arise. Ensure successful completion of projects within scope, budget, and timeline.

Strategy Development: (With the support of Platform team)

Defining the company's HX vision and mission. Developing and implementing HX strategies aligned with business objectives. Setting key performance indicators (KPIs) to measure HX success.

Fostering a positive and inclusive company culture.

Organizing team-building activities and employee engagement initiatives. Promoting diversity, equity, and inclusion (DEI).

Feedback Management:

Conducting employee surveys and gathering feedback. Analyzing feedback data to identify trends and areas for improvement. Implementing changes based on employee feedback.

Workplace Environment:

Ensuring a safe, comfortable, and productive work environment. Managing office space and facilities. Implementing wellness programs and initiatives.

Collaboration:

Partnering with HR, IT, and other departments to achieve HX goals. Building relationships with employees at all levels. Collaborating with external partners and vendors as needed.

Key Skills and Qualifications

Strong leadership and communication skills Hospitality and Customer Service background is essential Ability to build relationships and influence others Data analysis and problem-solving skills Passion for creating positive employee experiences

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

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