Office Administrator

2 days ago

Bedok, Singapore S2S SOFT LLC Full time

**OFFICE ADMINISTRATION -**:
**Key Responsibilities - Office Administration scope**:
Responsible for receiving visitors by greeting them in person or on the telephone; answering or referring inquiries.

Oversee the entire overseas travel request from upper management which include, coordinate with travel agency on flight itinerary, book air ticket, hotel, and car rental arrangement.

MRO activities - order stationery, pantry items, office equipment which will include stock taking of administrative items.

Maintains employee and department directories as a guide for directing visitors.

Host guests in areas of service as necessary.

Handles outgoing mails; sorts and distributes incoming mails.

Track stocks of basic office supplies, refreshments, and facilities supplies. Place replenishment when necessary.

Responsible for operating and maintaining office machines, including printers, copiers, and other office equipment.

Participate, plan, and organise in all company events as part of the organising committee member.

Ensures compliance with company rules, activities, and regulations in the office area.

Support in documenting meeting minutes for executives.

Facilitate in structuring company’s reports, meetings, & records in standardization.

Submit timely reports and prepare presentations/proposals as assigned.

Perform all other tasks or projects as assigned by material management.

Excellent interpersonal and customer service skills

Excellent organizational skills

Knowledge & Experience (Plus)

Experience with different type of purchasing processing, quotations process, pricings process.

Experience with supplier negotiates prices, terms, and rebates with suppliers, manufacturers, and Trade Partners.

Knowledge of logistics delivery’s, inter and intra company purchasing process.

Vendor / Supplier qualification and on-boarding process.

Handling and contacting local and overseas vendors for validations.

SAP PR - creation, change, delete.

SAP PR - Release strategy, approval process flow, SAP workflows knowledge

SAP Vendor invoices process knowledge.

SAP Purchasing and financial knowledge.

**Key Requirements for the job incumbent**:
Proficiency in Microsoft Office Applications, in PowerPoint, Word or Excel would be highly preferred.

Is meticulous and able to work independently.

Good administrative professionals, highly organized, multitaskers with skill sets that include at least some proficiency in several areas, like communication, creating solutions, and technology.

Involves high volume of varies duties in fast-paced environment. Individual is deadline-driven. Can balance multiple tasks simultaneously. Planning, prioritizing, and the ability to think strategically are useful skills that elevate administrators in this career opportunity.

Individual who exuberates excellent professionalism, good work ethic, positive attitude, displaying integrity/ honesty and projecting a pleasant personality, are important and highly desirable.

**Job Type**: Contract

Schedule:

- Monday to Friday

**Experience**:

- Office Admin: 1 year (required)

Work Location: In person

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