Assistant Manager, Allied Health

1 week ago

Singapore QUANTUMSYS TECHNOLOGIES PTE. LTD. Full time

**Overview and purpose of the position**:
Provide secretarial and administrative support to Directors, Managers, Heads of Department, Executives of Allied Health Division and perform liaison functions between Departments/Divisions.

**Job Description:
- Manage the working calendar of the Management Team and schedule meetings
- Follow-up, update and send reminders about meetings, official engagements and matters of importance from time to time
- Prepare necessary materials and slides for Division/ Department meetings
- Record minutes/take notes of Division/Department meetings
- Manage secretarial duty roster for Allied Health Meetings such as AH Division Meeting (AHDM), AHHQ, etc
- Maintain and follow-up statistical data and ensure that data is properly stored in system, including uploading of training records into the learning management system
- Coordinate events, programmes and talks, workshops and symposiums etc. for the Division/Department
- Assist Manager to follow-up on Purchase Order
- Raise billing requests to Finance when required
- Maintain inventory of books/brochures/ programme materials
- Process petty cash claims and other claims for Directors and Division/Department staff
- Be accountable for all IT items in Division/Departments
- Other administrative support duties to the Allied Health Department

**Requirements**:

- Minimum a Diploma in any discipline
- Minimum 2 years of administrative, secretarial support to a department
- Strong Microsoft Office user

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