Administration Executive

6 days ago

Singapore SAFRA National Service Association Full time

SAFRA Choa Chu Kang

Administration Executive

To plan, organize and control all administrative, finance and personnel functions of the Clubhouse. Occasionally assists in ad-hoc or association level projects such as SAFRA’s Annual General Meeting.

**RESPONSIBILITIES**:
**1. Office Management**

1.1 Ensures SAFRA’s insurance policies are kept current, with compliance to the clauses in the policies

1.2 Maintains and liaises with IT staff on computerization relating to purchase/work order processing, accounting data storage/update and general information storage

1.3 Maintains records of all assets/inventory of the Clubhouse

1.4 Plans and maintains an efficient registry and filing system

1.5 Monitors and reviews administrations contracts

1.6 Ensures proper book-keeping of all financial transactions of the Clubhouse

1.7 Manages the petty cash so as to ensure that a minimum replacement level is maintained

**2. Budget Management**

Prepare Club’s budget, forecasts and track budgets on areas of responsibilities.

**3. Front Desk Management**

3.1 Surprise checks on manual receipts and cash floats

3.2 Administrator stocks / receipts adjustment and refunds

**4. Slot Machine Management**

Handles weekly collections and cash counts

**5. Vendor Management**

5.1 Monitors and reviews vendor’s license agreement.

5.2 Liaises with vendors on activity sponsorship and regular promotions

**6. Audit and Procurement**

6.1 Ensure financial and procurement process are in audit compliance

6.2 Advise other departments on the required procurements guidelines

**7. Fixed Asset management**

7.1 Asset custodian of those assets under Admin Section

7.2 Perform fixed asset inspections as instructed by HQ Finance, liaising with the various asset custodians to ensure accountability and accuracy in the fixed asset records

7.3 Prepare proper documents for fixed asset write-offs and destruction certificates when required

**8. Other Duties**

8.1 Management of EC matters and ensures that EC minutes are submitted timely

8.2 Follow up efficiently and effectively on other tasks and actions as directed by the Club Manager

**REQUIREMENTS**:

- Preferably to have at least 5 years’ experience in an administrative role
- Possesses supervisory experience
- Positive attitude with a flair for detailed work

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