Administrative Assistant

10 hours ago

Singapore Richdale International Executive Search Full time

**Job Summary**:
**Responsibilities**:

- Perform general office duties such as filing, scanning, copying, and data entry.
- Manage office supplies and ensure the office environment is well-organized.
- Coordinate with external vendors and suppliers for office and production needs.
- Schedule and organize meetings, appointments, and travel arrangements for management and staff.
- Maintain and update production and shift schedules, ensuring all teams are informed of changes.
- Support management in planning and executing company events or trainings.
- Prepare and maintain accurate records, including purchase orders, invoices, delivery schedules, and other manufacturing-related documents.
- Ensure that all compliance paperwork and reports are filed and up to date.
- Assist in the preparation of production reports, inventory tracking, and other key performance metrics.
- Assist with HR tasks such as maintaining employee attendance records, coordinating interviews, and onboarding new employees.
- Help manage timecards, track overtime, and assist with payroll processing.
- Handle employee leave requests and ensure compliance with company policies.
- Monitor office and administrative expenses to ensure they are in line with budget allocations.

**Job Requirements**:

- High school diploma or equivalent; an associate degree or higher in business administration, office management, or a related field is preferred.
- 1 year of experience in an administrative role, preferably in a manufacturing or industrial setting.
- Experience with scheduling, document management, and office coordination.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent written and verbal communication skills.
- Ability to work under pressure and handle sensitive information confidentially.
- Primarily office-based but may involve occasional visits to the production floor.
- Willingness to work extended hours, including weekends or overtime, as required.

Pay: $2,000.00 - $2,200.00 per month

Schedule:

- Monday to Friday

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: In person

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