Senior Purchasing Executive

6 days ago

Singapore ATLAS SERVICES GROUP SINGAPORE PTE. LTD. Full time

The right person will be responsible for the efficient and effective execution of the procurement key processes under the Ship Repair and Newbuilding Department. They will be required to perform processing work within the purchasing function to ensure that key processes, e.g. inquiries, purchase orders, delivery, and invoicing meet the required timeline. The Senior Purchasing Executive is also required to liaise with 3rd party vendors.

1. Complies with the Company’s QSM and processes.
2. Prepare and Issue Purchase / Work order (PO/WO). Ensure approval is obtained and proper closure of the purchasing activities for each technical purchase requirement.
3. Plan, coordinate, and ensure that all requirements are delivered to the respective vessels and new shipbuilding on time, with the right cost and specifications.
- Identify and source for vessels’ requirements (i.e. general store and provision).
- Plan, coordinate (with Operations and Fleet Personnel Department) and monitor the delivery of stores /spares to vessels in a timely and cost-effective manner.
- Ensure accuracy on the quality and quantity of all items delivered to the vessel
- Responsible for maintaining the inventory in an orderly manner which allows for ease of tracking and reduction of unnecessary wastage of items
- Monitor stores / spare readiness and plan delivery to the vessels at the earliest convenient port.
- Solicit vessel’s feedback on supplies and follow up on invoicing and non-conformities deliveries (quality, quantity, specifications) with respective suppliers to facilitate payment within credit term.

4. Update and maintain the accuracy of all records and documentation within the Company’s ERP system. Provide effective support to the Procurement Manager for the purchasing process.
5. Ensure good housekeeping and inventory of the Company’s goods storage area.
6. Contributes and feedback to HOD on improvements to the procurement process and system management. Assists where required, under the direction of the Procurement Manager. Duties, responsibilities, and activities may change at any time with or without notice.

**Competencies**
- Good knowledge of technical, purchasing and logistics processes
- Good communication skills - spoken and written English
- Flair for Numbers
- Dependable, can be relied upon to fulfill all job obligations with mínimal supervision.
- Honest, works based on ethics and integrity.
- Meticulous, attentive, and careful in details and thorough in completing assigned duties.
- Cooperative and collaborate well with all members of the organization as well as 3rd parties.
- Pleasant, projects a good and friendly outlook to all stakeholders.
- Confident, able to take on and coordinate multiple parties to achieve objectives.
- Professional, always maintaining a positive and professional outlook and respecting the chain of command.
- Self-control, maintaining composure, keeping emotions in check, avoiding aggressive behavior even in challenging and difficult conditions,
- Empathy, sensitivity to other’s needs and feelings

**Required Education and Experience**
- Minimum Diploma in any discipline Minimum two years of experience in Shipyard procurement will be an added advantage

This is a full time position.

Working days run from Monday to Friday, 0830hrs to 1730hrs and Saturday, 0830 - 1230hrs.
Due to the nature of the job, occasional evening and weekend work may be required.

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