Admin Assistant, Operations

2 days ago

Singapore Thye Hua Kwan Moral Charities Full time

COMPANY DESCRIPTION
Since October 2011, **Thye Hua Kwan Moral Charities (**THK**MC)** was incorporated as a charity with an IPC status to provide multiple social and welfare services to the community at large.

**THK**MC provides assistance to the various groups in our community through more than 60 programmes and services for the **elderly and the sick**, **families**, **persons with disabilities**, and **children. **We help anyone in need with full respect to their race, colour, creed, language, culture and religion. We have more than 90 programmes and services, reaching out to more than 55,000 people in the community.

Together, as ONE THKMC - Empowering the Community.

DESIGNATION : Admin Assistant, Operations

RESPONSIBILITIES
**Centralized Donation Management Initiative (CDMI)**
- Receive, record and issue receipts for donations in-kind
- Manage donor contacts and relations
- Manage supplies and withdrawal files

**Contract Management**
- Manage contractor’s schedule visit to the Home
- Validate all the incoming invoices according to maintenance work done
- Filing of service reports
- Manage contract files

**Healthcare Assistant Management**
- Plot roster for Healthcare Assistants into Attendance Management System
- Verify attendance of Healthcare Assistants
- Keep track of staff trainings/courses
- Write minutes for operations meeting

**Asset Management**
- Keep track/record of company property issued to staff (HP/Laptops etc.)
- Assist in fixed assets and assets tagging

**Other administrative duties**
- Program and manage staff access card
- Registration of courses for operations team
- Schedule meetings for operations team
- Assist in any other duties as assigned by the Superintendent and Assistant Superintendent

QUALIFICATIONS
- Proficient in use of Microsoft Office; Excel, Word, PowerPoint

OTHER INFORMATION
Other Information
- Comfortable working with children and adults with multiple disabilities
- Work location: Eunos

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