Account Payable and Treasury Supervisor

**About GESS**

As one of the leading international schools in Singapore, GESS is home to students from over 70 nations worldwide. We are for many families the home away from home and we are very happy that they are part of our school community which is based on mutual support and solidarity. With our language programme, we support our students to nurture this part of their identity and want to preserve the opportunity that they can grow up with multiple languages to be best prepared for an international environment. With the German International Abitur or the IB Programme they are perfectly prepared for their career after school. Our students enjoy lifelong learning and we take pride in our GESS values of respect, openness and diversity which our students will nurture in their life after school.

We were awarded with the “Deutsche Schulpreis” (German school prize) 2022, which was given to us for our extraordinary concept according to their motto “Make teaching better”. We stand out as the only German school abroad nominated for this award.

**Account Payable and Treasury Supervisor (Account Payable & Treasury related functions) (Maternity Cover)**

Commencing:
**Job Purpose**

Being the maternity cover of the existing AFM, the supervisor of AP and Treasury function is responsible for the following tasks:

- Assist and report to Director of Finance in all areas relating to finance operation, project, financial reporting, management analysis, account payable and all treasury related matters.
- Work with team members and stake holders to compile data / information for variance / trend analysis, conduct market research, and consolidate analysis to support decision making.
- Prepare / review materials, input, analysis, reports and presentations for senior management meetings, board meetings, parents’ townhall and other purposes.
- Assist in designing, communicating and implementing the new digitalization of internal process wherever required.
- Ensure smooth AP functions by working with the AP team to collate, verify and process payments and staff reimbursement within the internal timeframes.
- Prepare and update cash flow forecast, monitor cash positions and manage all bank and investment related matters, such as changes in authorised bank signatories, FD placement / renewal, purchase / disposal of ST investments, repayments / drawdown / rollover of bank loans, etc.
- Carry out the month end and year end closing process, prepare journal entries, bank reconciliation and monthly schedules.
- Be the key liaison person for all the school fund raising events, monitor internal approval process, the incoming and the disbursement of donations and keep comprehensive records.
- Ensure compliance of budget control by preparing/reviewing/monitoring budget vs actual reports, communicating and highlighting issues to all budget holders.
- Ensure compliance with all internal policies and SOPs in the allocated job functions.
- To be part of the project team in the assigned IT related projects for Finance / Procurement team to assist system improvement, perform testing and close pending issues post to system go-live.
- Update knowledge and expertise of changing statutory requirements, accounting standards, tax laws and charity regulations to determine the implications of such changes to financial / management reporting and internal process.
- Communicate effectively with both internal and external parties, keep complete record of meeting discussions and follow up the outstanding matters closely.

**Key Accountabilities**

**Account Payables**
- Supervise and work with the AP team to receive, match, verify and record supplier invoices (both PO and Non PO) in the accounting system.
- Review and ensure the invoices are captured in the correct GL account codes.
- Verify and ensure all the purchased items have followed the internal procurement SOPs and DOA authorization limits; communicate and resolve any discrepancies or exceptions with stakeholders.
- Ensure payment batch is processed at least once a week promptly before the payment due dates of suppliers.
- Identify, communicate and resolve all vendor payments and staff claim issues.
- Attend to queries from relevant stake holders, explain school policies and procedures and propose solutions for the issues identified.
- Continue to streamline payment process within the entire school, clear backlogs and build trust.
- Manage cash process for the School, coordinate with requestors and ensure proper follow up of receipts and invoices submission.
- Assist all ERP post-go live issues, coordinate with ERP consultants, test and close pending issues.
- Prepare new policies, SOPs and new forms for management review and approval.
- Reinforce school policies by identifying communicating and rectifying abnormalities with relevant stakeholders.
- Monitor the actual utilization of budget for all payments, prepare monthly report of actual vs budget for all budget holders and communicate issues