Office Support Assistant

1 week ago


Singapore JK POWER PTE. LTD. Full time

Provide **day-to-day administrative support**, including filing, data entry, and document management for projects.
- Assist with **preparing, reviewing, and tracking project documentation**, such as work orders, permits, and invoices.
- Coordinate and schedule **meetings, site visits, and travel arrangements**for project teams and management.
- Maintain and update **project files and databases**to ensure accuracy and easy retrieval of information.
- Support the **procurement team**with purchase orders, material requests, and supplier coordination.
- Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
- Monitor and replenish **office and site supplies**, ensuring inventory is well-managed.
- Prepare basic **reports, spreadsheets, and presentations**for management review.
- Liaise with site supervisors and contractors to facilitate **smooth communication between office and site operations**.
- Assist the HR team with staff documentation, attendance records, and onboarding procedures.
- Ensure **confidentiality and compliance**with company policies and regulatory requirements.
- Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the **construction industry**.
- Strong **organizational skills**with the ability to prioritize tasks and meet deadlines.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Good written and verbal **communication skills**in English (additional languages are a plus).
- Ability to work independently and as part of a team in a **fast-paced environment**.
- High attention to detail and accuracy in handling documentation.



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