Admin Executive

19 hours ago

Woodlands, Singapore Airetec Full time

We are looking for Assistant Executive to be in charge of the daily business operations.

**Responsibilities**

**Office Management**:

- Oversee day-to-day office operations.
- Maintain office supplies and equipment.
- Ensure a clean and organized work environment.
- Handling ECCG Application

**Communication**:

- Draft and proofread correspondence, reports, and other documents.

Maintain contact lists and directories.

**Scheduling and Coordination**:

- Schedule appointments, meetings, and conferences.
- Coordinate travel arrangements for executives and staff.
- Arrange conference rooms and necessary equipment for meetings.

**Record Keeping**:

- Maintain and update files, databases, and records.
- Manage and organize documentation, both physical and electronic.

**Administrative Support**:

- Provide administrative support to executives and other staff.
- Prepare and distribute agendas, minutes, and other materials for meetings.
- Assist in the preparation of reports and presentations.
- Assist in getting vendor quotation.

**Human Resources Support**:

- Assist in the recruitment process, including posting job openings and scheduling interviews.
- Maintain employee records and assist with onboarding processes.
- Handle basic HR-related queries.

**Financial Administration**:

- Process invoices, expenses, and reimbursements.
- Assist in budget tracking and financial record-keeping.

**Problem Solving**:

- Address and resolve administrative issues and concerns.
- Act as a point of contact for internal and external stakeholders.

**Technology and Equipment**:

- Troubleshoot basic technical issues.
- Coordinate maintenance and repair of office equipment.

**Policy Adherence**:

- Ensure compliance with company policies and procedures.
- Stay informed about changes in policies and regulations.

**Event Planning**:

- Plan and coordinate company events, workshops, or seminars.

**Confidentiality**:Handle sensitive information with discretion and maintain confidentiality.

**Time Management**:

- Prioritize tasks and manage time efficiently.

**Team Collaboration**:

- Collaborate with other departments and team members to achieve organizational goals.

**Requirements**:

- Good organizing ability, meticulous and results-oriented with minimum supervision required.
- Self-motivated, and trustworthy.
- Good knowledge of Microsoft Office
- At least a diploma in office administration or relevant field
- Able to start work immediately is preferred

**Salary**: $1,900.00 - $3,500.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Bachelor's or equivalent (preferred)

Work Location: In person

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