Sales & Projects Coordinator

**Job Title: Sales & Project Coordinator**

**Reports to**:Sales & Project Manager

**About the Role**:
As a **Sales & Project Coordinator**at **TOSEVA TIMBER PTE LTD**, you will play a vital role in **supporting the Sales & Project Executives**by handling **quotations, order processing, logistics coordination, and project tracking**. This role requires **strong administrative skills, attention to detail, and the ability to multitask in a fast-paced sales and project environment**. You will work closely with **internal teams**to ensure seamless execution of sales orders and project timelines.

**Characteristics**:
**Organized & Detail-Oriented**- Ensures accuracy in all sales and project documentation.

**Proactive & Problem-Solving**- Anticipates issues and provides solutions.

**Team Player**- Works closely with executives and internal teams.

**Deal-Driven**- Manages **quotations, sample requests, and order fulfillment**to ensure seamless project execution and timely material supply.

**Primary Responsibilities**
**1. Sales & Administrative Support**
- Prepare and process **quotations, invoices, purchase orders, and contracts**.
- Maintain **accurate records of client orders, project status, and sales reports**.
- Ensure all **pricing, payment terms, and agreements**are correctly documented.

**2. Project Coordination & Execution**
- Work with **Sales & Project Executives, logistics and supply team**to manage **project schedules and material delivery timelines**.
- Liaise with **logistics, supply, and finance teams**to ensure

**smooth order fulfilment**.
- Track and follow up on **pending projects, orders, and**

**client requirements**.
**3. Client & Supplier Communication**
- **Support Sales & Project Executives**by assisting with internal updates and documentation for client inquiries regarding orders, material viewings, photo taking, samples, and deliveries. Executives will handle direct client communication for inquiries and project updates.
- **Work closely with logistics and supply team**to track and manage material procurement and supply schedules, ensuring seamless coordination with **Sales & Project Executives**.
- **Assist Sales & Project Executives**by consolidating internal updates from logistics and supply teams to ensure accurate project tracking and timely execution.

**4. System & Documentation Management**
- Update and manage **CRM (HubSpot) and ERP (Microsoft Navision)**for **client data, quotations, and sales transactions**.
- Ensure all documentation is **accurate, organized, and easily accessible**.

**5. Internal Collaboration & Communication**
- Work closely with **Sales & Project Executives**to streamline coordination between **designers, contractors, and logistics and supply team**.
- Provide weekly updates to the **Sales & Project Manager**on sales and project tracking.

**Key Requirements**
**1. Experience & Qualifications**
- Minimum **2 years of experience**in **sales coordination, project administration, or logistics support**.
- Diploma in **Business Administration, Sales, Logistics, or a related field**is preferred.
- Prior experience in the **construction, interior design, or material supply industry**is an advantage.

**2. Skills & Competencies**
- **Detail-Oriented & Highly Organized**- Able to **manage multiple orders and projects efficiently**.
- **Tech-Savvy**- Proficient in **ERP (Microsoft Navision), CRM (HubSpot), and MS Office**.
- **Strong Communication Skills**- Ability to coordinate effectively with **internal teams, suppliers, and clients**.
- **Problem-Solving & Initiative**- Proactively resolves project or order-related issues.