Executive Secretary

21 hours ago

Queenstown, Singapore National University Hospital Full time

**Career in the Hospital**

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

**About NUH**

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

**About Department and Purpose of the Position**

The Executive Secretary is to provide secretarial and administrative support to the Senior Management Office.

**Key Responsibilities**
- Provide full secretarial support to the CEO
- Calendar scheduling
- Medical claims
- Maintain and update the curriculum vitae, clinical publications, professional memberships, licenses and certificates
- Maintain filing system
- Provide full administrative support to the Executive Office
- Coordinate and set up meetings
- Data collation, preparation of presentation slides, reports and documents
- Make arrangement for overseas travel
- Organize engagement events
- Handle in-coming an out-going correspondences
- Manage filing system
- Handle all expense claims and records
- Handle purchase requisition and payment
- Manage booking of meeting rooms
- Any ad-hoc duties

**Key Requirements**
- Preferably Diploma or “A” levels with minimum 2 years of experience in secretarial and administrative duties
- Excellent computer skills (M365 - Word, Excel, PowerPoint, Outlook, communication platforms)
- Strong written and verbal communication skills
- A positive and ‘Can-Do’ attitude and good teamwork spirit
- Able to multi-task with the ability to prioritise tasks and meet deadlines
- Resourceful and adaptable with strong problem solving skills
- High level of attention to details
- Demonstrate discretion in dealing with confidential information in all aspects of work

**Closing & Applications**

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.

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