Executive Secretary

1 week ago

Queenstown, Singapore TECHTV NETWORK PTE. LTD. Full time

5 years exp

**Roles & Responsibilities**

**About TechStorm**

We are Asia’s rising star in media, entertainment and Esports; with our very own zero-to-hero story to tell. TechStorm gained meteoric traction across 10 markets in Southeast Asia, Greater China and South Asia reaching 73 million aggregate fans on 110 platform partners just north of 2 years. We are here to champion the dreams and aspirations of Asian Esports, gaming and tech heroes to a truly global audience and we are just getting started.

As we embark on our latest expansion, we are seeking experienced, ambitious and committed team who are passionate and knowledgeable to build scale and traction.

**Executive Secretary to CEO/Department Secretary**

Available - 1 position

**About the job**

Join TechStorm to drive our brand further to 100 million esports and tech fans across the world. Be part of a vibrant start-up culture that is driven by passion to impact the world of Asian esports to a global audience.

**Duties and Responsibilities**
- Provide a complete secretarial and personal assistance for the CEO such as maintaining calendar and diary, managing travel arrangements, taking meeting minutes, receive and screen phone calls, handle office and personal documentation in an organised approach and prepare necessary expense statements.
- Maintain petty cash, handle day to day banking such as account opening, and cheque issuances.
- Travel co-ordination / Visa and accommodation Arrangements for staff. Source flight schedules & accommodation for sales trip.
- Prepare expense claims for executive staff and liaise with finance for payments
- Manage sales master contact list and updates
- Send birthday / festive e-cards to clients
- Manage sales calls/ meetings schedule and agenda (SG and overseas travel)
- Update generic sales materials (sales catalogues / flyers) - ad hoc basis
**Requirements & Skills**
- 5+ years of proven experience as an executive secretary
- LCCI Private Secretarial Diploma preferred
- Self-starter and excellent team player looking for a long-term career
- Undertaking company secretarial procedures
- Excellent organizational and time-management skills
- Strong written and spoken skills in English language plus one spoken Asian vernacular language is a must
- Outstanding communication and negotiation abilities
- Professionalism, Integrity and confidentiality
- Administrative writing and reporting skills
- Taking dictation and minutes and writing them up subsequently
- Producing reports and presentations
- Acting as the point of contact between the executives and internal or external colleagues
- Organising meetings and booking meeting rooms
- Handling correspondence directed to managers
- Making travel arrangements and detailed travel itineraries
- Maintaining the current filing and database system, and looking for ways to improve current systems
- Proficient in MS Office
- Must possess experience working in multinational corporations
- Able to work in a fast pace working environment

TechStorm is in an aggressive growth phase already launched across 26 countries reaching 55 million audience in less than 26 months. We are aggressively ramping up our team with multiple positions open at our international headquarters in Singapore to take our brand global further. Be a part of a vibrant start-up culture that is driven by passion to impact the world of Asian Esports to a global audience.

  • Senior Executive, Ktp-nucmi

    5 days ago

    Queenstown, Singapore National University Hospital Full time

    **Primary Responsibilities**: Secretary to the Cluster HOD - Provide secretarial support to Head in handling phone calls, incoming and outgoing documents, scheduling of appointments and filing. - Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary. - Assist in making travel arrangement for overseas...

  • Administrative Executive

    2 weeks ago

    Queenstown, Singapore Fatfish Group Limited Full time

    Job Description - Liaising with the corporate secretarial firm on all company secretarial-related matters and assisting in the preparation and organizing of papers for board meetings and annual general meetings, including incorporation, striking off, preparing resolutions and minutes of meetings of directors and shareholders, etc., for entities (local and...

  • Senior) Executive Assistant

    5 days ago

    Queenstown, Singapore National University Hospital Full time

    **Overview**: The job holder is responsible for providing secretarial and administrative support for the Department of Paediatrics. **Primary Responsibilities**: - Provide comprehensive secretarial support to Clinical HOD, including organising and scheduling department meetings (e.g., Operations and Administrative meetings). - Manage claims and billings...

  • Admin & Office Executive

    5 days ago

    Queenstown, Singapore KosmodeHealth Singapore Full time

    **COMPANY BACKGROUND** Having laid a strong foundation, KosmodeHealth is poised for business outreach and growth. As we expand our business operations, we seek talents who thrives on solving industry problems, is a resourceful, multi-tasker with the resilience and perseverance to drive success in people-centric culture where integrity is the core value and...

  • Admin Coordinator(Hybrid Arrangement,part Time)

    3 days ago

    Queenstown, Singapore KNO Agency Full time

    We are looking for talents to join us on our expanding organization, KNO Group. Both part-time and full-time positions are available, with attractive pay and opportunities. Hybrid working environment. Responsibilities**:Job Responsibilities**: - Provide comprehensive administrative and secretarial support, including managing daily calendars, coordinating...

  • Admin Coordinator(Hybrid Arrangement,part Time,freelance)

    3 days ago

    Queenstown, Singapore KNO Agency Full time

    We are looking for talents to join us on our expanding organization, KNO Group. Both part-time and full-time positions are available, with attractive pay and opportunities. Hybrid working environment. Responsibilities**:Job Responsibilities**: - Provide comprehensive administrative and secretarial support, including managing daily calendars, coordinating...

  • Finance and Payroll Senior Executive

    1 week ago

    Queenstown, Singapore Cynapse Full time

    We are looking for an experienced Finance & Payroll Senior Executive to join our Singapore HQ **Responsibilities** - Responsible for month end closing (i.e. preparation of Profit and Loss, Balance Sheet, Notes to Accounts and audit schedules) - Process payroll, claims, payslips etc. - Handle payments, billings, collections, vendor contracts and bookkeeping...

  • Admin Coordinator(Hybrid Arrangement,part Time)

    2 weeks ago

    Queenstown, Singapore KNO Agency Full time

    We are looking for talents to join us on our expanding organization, KNO Group. Both part-time and full-time positions are available, with attractive pay and opportunities. Hybrid working environment. **Responsibilities**: - Provide full administrative/secretarial support (managing daily calendar & schedules, appointment scheduling, etc) - Assist in...

  • Admin Assistant

    5 days ago

    Queenstown, Singapore KNO Agency Full time

    We are looking for talents to join us on our expanding organization, KNO Group. Both part-time and full-time positions are available, with attractive pay and opportunities. Hybrid working environment. **Responsibilities**: - Provide full administrative/secretarial support (managing daily calendar & schedules, appointment scheduling, etc) - Assist in...

  • Executive, Finance

    7 days ago

    Queenstown, Singapore TE Asia Healthcare Partners Pte. Ltd. Full time

    **Reporting Line** - This position reports to the Finance Manager of the Group Finance Department. **Responsibilities** - Responsible for Accounts Payable process - data entry, ensuring approvals are in place, payment processing and filing - Responsible for full set accounting for investment holding companies - Manage the reconciliation of inter-company...